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ISSN: 1012-2354
Publisher: Erciyes University

Erciyes Üniversitesi Fen Bilimleri Enstitüsü Fen Bilimleri Dergisi

Publication Model: Continuous Publication
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Policy on GenAI

Policy on the Use of Generative AI and AI-Assisted Technologies

Erciyes University Journal of the Graduate School of Natural and Applied Sciences aims to provide transparency regarding the use of Generative AI. This policy will be updated in line with technological developments.

Authors may use AI tools for literature synthesis, language editing, and readability. However, these tools must be used under human oversight and control.

1. Author Responsibilities & Accountability


Category Mandatory Actions
Privacy Do not upload unpublished data or PII to AI tools. Check the terms of use.
Intellectual Property Ensure no content infringing on IP rights is uploaded to the AI tool.
Verification Verify all AI outputs for accuracy and bias. (Note: AI-generated references can be fabricated; always check primary sources.)
Originality Edit the content to reflect the author's own analysis and voice.

2. Disclosure Requirements


Authors must disclose the use of AI tools upon submission. Place the following statement at the end of the manuscript, before References:


Heading: Declaration on the use of generative AI and AI-assisted technologies in the writing process


Example: "During the preparation of this work, the author(s) used [Name of the Tool / Service] in order to [Reason]. After using this tool/service, the author(s) reviewed and edited the content and take(s) full responsibility for the content of the publication."

3. Authorship



❌ AI tools cannot be listed as an author. Authorship implies responsibilities that can only be attributed to humans.


4. Use of AI in Images & Figures


✅ Permitted 🚫 Prohibited

  • Adjustments to brightness, contrast, or color balance (if no info is obscured).
  • Exception: If AI use is part of the research design/methods (e.g., biomedical imaging). This must be described in the Methods section.

  • Creating or altering images using Generative AI.
  • Adding, removing, moving, or obscuring features within an image.
  • Using AI to create graphical abstracts.

*The journal reserves the right to use image forensics tools to detect irregularities.


Version: 1.0


Last Update Time: December 3, 2025

Ethics and Compliance Requirements

✯ For all studies that require ethics committee approval, such approval must be obtained, clearly stated within the manuscript, and properly documented.

✯ In research requiring ethics approval, detailed information—the name of the ethics committee, approval date, and approval number—must be included in the Methods section, and additionally on either the first or last page of the manuscript. For case reports, the manuscript must include a statement confirming that written informed consent was obtained from the participant(s).

✯ The journal’s website must include a clear statement confirming that all manuscripts comply with Research and Publication Ethics.

✯ Ethical responsibilities and guidelines for authors, reviewers, and editors must be presented under separate headings on the journal’s website.

✯ Ethical principles must be explicitly stated in the journal and/or on the journal website, with reference to national and international standards. For instance, scientific manuscripts submitted to the journal should follow the recommendations of the ICMJE (International Committee of Medical Journal Editors) and the COPE (Committee on Publication Ethics) International Standards for Editors and Authors.

✯ Compliance with relevant copyright regulations is mandatory for all intellectual and artistic works used within the manuscript.