Ethical Principles and Publication Policy
While creating the ethical duties and responsibilities below, it has been prepared by taking into account the guidelines and policies published by the Committee on Publication Ethics (COPE) as open access.
Ethical Responsibilities of Authors
Author (s) who submit a study to the Kocatepe Medical Journal are expected to comply with the following ethical responsibilities:
• The publishing processes applied in the Kocatepe Medical Journal constitute the basis for the development and distribution of information in an impartial and respectful manner. The processes implemented in this direction directly reflect the quality of the work of the authors and the institutions that support the authors. Peer-reviewed studies are studies that embody and support the scientific method. At this point, it is important that all stakeholders of the process (authors, readers and researchers, publishers, reviewers and editors) comply with the standards of ethical principles. Within the scope of publishing ethics of Kocatepe Medical Journal, all stakeholders are expected to bear the following ethical responsibilities.
• It is expected that the works submitted by the author (s) will be original. If the author (s) benefit from or use other studies, they must cite and / or quote completely and accurately.
• Persons who do not contribute to the content intellectually in the creation of the study should not be specified as authors.
• The situations and relationships of all the studies that may constitute a conflict of interest, if any, must be explained.
• Raw data related to their articles may be requested from the author (s) within the framework of the evaluation processes, in such a case, the author (s) should be ready to present the expected data and information to the editorial board and scientific board.
• The author (s) must have a document showing that they have the rights to use the data used, the necessary permissions for the research / analysis, or that the consent of the experimental subjects has been obtained.
• In the event that the author (s) notices a mistake or mistake about the published work, in the early view or evaluation stage, it has an obligation to cooperate with the editor in informing, correcting or withdrawing the journal editor or publisher.
• Authors cannot have their work in the application process of more than one journal at the same time. Each application can be started following completion of the previous application. A study published in another journal cannot be sent to the Kocatepe Medical Journal.
• Changing the author responsibilities of a study whose evaluation process has started (such as adding an author, changing the order of the author, removing the author) cannot be proposed.
Editors' Ethical Duties and Responsibilities
Kocatepe Medical Journal Editor-in-Chief and Field Editors, on the basis of "COPE Code of Conduct and Best Practice Guidelines for Journal Editors" and "COPE Best Practice Guidelines for Journal Editors" published as open access by the Committee on Publication Ethics (COPE), should have responsibilities:
General duties and responsibilities
Editors are responsible for every publication published in Kocatepe Medical Journal. In the context of this responsibility, editors have the following roles and responsibilities:
• Making efforts to meet the information needs of readers and authors,
• Continuous improvement of the journal,
• Conducting processes to improve the quality of the studies published in the journal,
• Supporting freedom of thought,
• Ensuring academic integrity,
• Continuing business processes without compromising intellectual property rights and ethical standards,
• Show clarity and transparency in terms of publication in matters that require correction and explanation.
Relations with the reader
Editors should make decisions by taking into account the knowledge, skills and experience expectations of all readers, researchers and practitioners. It should pay attention to the original quality of the published studies. In addition, editors are obliged to take into account the feedback from readers, researchers and practitioners, and to provide explanatory and informative feedback.
Relations with authors
Editors' duties and responsibilities towards authors are as follows:
• Editors should make positive or negative decisions based on the importance of the work, its original value, validity, clarity of expression and the journal's goals and objectives.
• Unless the studies that are suitable for the scope of the publication do not have serious problems, they should be included in the pre-evaluation stage.
• Editors should not ignore positive reviewer suggestions unless there is a serious problem with the work.
• New editors should not change the decisions made by the previous editor (s) regarding the work, unless there is a serious problem.
• "Blind Review and Evaluation Process" must be published and editors must prevent any deviations that may occur in the defined processes.
• An explanatory and informative notification and feedback should be provided to the authors.
Relations with reviewers
Editors' duties and responsibilities towards reviewers are as follows:
• It should determine the reviewers in accordance with the subject of the study.
• It is obliged to provide the information and guides that reviewers will need during the evaluation phase.
• It has to observe whether there is a conflict of interest between the authors and reviewers.
• In the context of blind reviewing, the identity of the reviewers should be kept confidential.
• Encourage reviewers to consider working in an impartial, scientific and objective language.
• It should determine practices and policies that increase the performance of reviewers.
• Take the necessary steps to dynamically update the reviewer pool.
• Avoid impolite and unscientific evaluations.
• Take steps to ensure that the reviewer pool is made up of a broad spectrum.
Relations with the editorial board
Editors should ensure that all editorial board members advance processes in accordance with editorial policies and guidelines. The editorial board should inform its members about the editorial policies and keep them informed of the developments. In addition,
• Editors should ensure that editorial board members evaluate the work impartially and independently.
• Editors should identify new editorial board members as contributing and appropriately qualified.
• Editors should submit studies suitable for the field of expertise of the editorial board members for evaluation. Editors should regularly interact with the editorial board.
• Editors should hold meetings with the Editorial Board at regular intervals for the development of the publication policies and the journal.
• Editors should ensure that editorial board members evaluate the work impartially and independently.
• Editors should identify new editorial board members as contributing and appropriately qualified.
• Editors should submit studies suitable for the field of expertise of the editorial board members for evaluation. Editors should regularly interact with the editorial board.
• Editors should hold meetings with the Editorial Board at regular intervals for the development of the publication policies and the journal.
Relations with the magazine owner and publisher
The relationship between editors and publisher is based on the principle of editorial independence. In accordance with the written agreement between the editors and the publisher, all decisions taken by the editors are independent of the publisher and the magazine owner.
Editorial and blind review processes
Editors; It is obliged to implement the "Blind review and Evaluation Process" policies in the journal publishing policies. In this context, editors ensure that each work is completed in a fair, impartial and timely evaluation process.
Quality assurance
Editors; It is responsible for publishing every article published in the journal in accordance with the journal publishing policies and international standards.
Protection of personal data
Editors; It is obliged to ensure the protection of personal data regarding the subjects or images in the evaluated studies. Unless the express consent of the individuals participating in the studies is documented, it is responsible for refusing to work. In addition, the editors; is responsible for protecting the individual data of the author, reviewers and readers.
Ethics committee, human and animal rights
Editors; is obliged to ensure the protection of human and animal rights in the evaluated studies. It is responsible for refusing to manuscript in cases where the ethics committee approval for the subjects used in the studies and the permissions for experimental research are not available.
Prevention against possible misconduct
Editors; is obliged to take precautions against possible misconduct. In addition to conducting a meticulous and objective investigation in determining and evaluating complaints regarding this situation, it is among the editor's responsibilities to share the findings on the subject.
To ensure academic publication integrity
Editors should ensure that any errors, inconsistencies, or misleading judgments in the work are quickly corrected.
Protection of intellectual property rights
Editors; It is obliged to protect the intellectual property rights of all published articles and to defend the rights of the journal and the author (s) in possible violations. In addition, editors are obliged to take the necessary measures to ensure that the content in all published articles does not violate the intellectual property rights of other publications.
Constructiveness and openness to discussion
Editors;
• Should take into account the persuasive criticism of the works published in the journal and display a constructive attitude towards these criticisms.
• The author (s) of the criticized studies should give the right to reply.
• Should not ignore or exclude studies with negative results.
Complaints
Editors; is responsible for responding in an enlightening and descriptive manner by carefully examining the complaints from authors, reviewers or readers.
Political and Commercial concerns
Journal owner, publisher, and any other political or commercial aspect does not affect the independent decision-making of the editors.
Conflicts of interest
Editors; It guarantees the completion of the publication process of the manuscripts in an independent and impartial manner, taking into account the conflicts of interest between the author (s), reviewers and other editors.
Ethical Responsibilities of Reviewers
The evaluation of all studies by "Blinding Reviewing " directly affects the quality of the publication. This process provides confidence through objective and independent evaluation of the publication. The evaluation process of Kocatepe Medical Journal is carried out on the basis of double-blind peer review. Reviewers cannot contact the authors directly, evaluations and comments are submitted through the journal management system. In this process, reviewer comments on evaluation forms and full texts are sent to the author (s) through the editor. In this context, it is expected that reviewers evaluating a study for Kocatepe Medical Journal have the following ethical responsibilities:
• It should only accept study evaluation related to the field of specialization.
• It should evaluate in impartiality and confidentiality.
• If reviewer thinks that he / she faces a conflict of interest during the evaluation process, he / she should refuse to review the study and inform the editor of the journal.
• Due to the confidentiality principle, they should destroy the studies they examine after the evaluation process. They can only use the final versions of the studies they have reviewed, only after they have been published.
• Make the assessment objectively only in relation to the content of the study. It should not allow nationality, gender, religious beliefs, political beliefs, and business concerns to influence the assessment.
• The assessment should be made in a constructive and courteous language. He should not make derogatory personal comments that contain hostility, slander and insult.
• They must perform the study they have accepted to evaluate, in a timely manner and with the above ethical responsibilities.
Publisher's Ethical Responsibilities
The Editors and Editorial Board of Kocatepe Medical Journal act with the awareness of the following ethical responsibilities:
• Editors are responsible for all processes of the studies submitted to the Kocatepe Medical Journal. In this context, the decision makers are editors, regardless of economic or political gains.
• The independent editor commits to making the decision.
• Protects the property and copyright of every article published in Kocatepe Medical Journal and undertakes the obligation to keep the records of every published copy.
• Has the responsibility to take precautions regarding all kinds of scientific misconduct, citation fraud and plagiarism regarding editors.
If You Encounter an Unethical Situation
If you encounter any unethical behavior or content other than the above mentioned ethical responsibilities in Kocatepe Medical Journal, please report to ktd@afsu.edu.tr.com via e-mail.
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