Bitlis Eren University Journal of Science and Technology

The BEU J SCI & TECHNOL has set a rapid publication principle to respond quickly to authors after submission (approximately two weeks for the first decision). In addition, the first submission procedure is simplified to help authors. In other words, in the first submission articles may be submitted in any desired format and the journal format is requested only after the peer review is completed.

Accepted manuscripts should be edited according to our journal publishing format before publication. Articles that are not edited according to the publishing format will not be published even if accepted.

Publishing Format

1 MANUSCRIPT PREPARATION
The introduction chapter should include up-to-date description and definitions of the background of the topic for not only the experts in this subject but also for general readers. In addition, the introduction chapter should include a brief literature review. It should also clearly define the research problem, its importance, limitations, and expected contributions. Finally, the aims and the objective of the study should clearly present in this chapter.
Page size should be A4 with 2.5 cm / 1 inch margins. The introduction text and the main body of the manuscript should be written with “Trebuchet MS” font type with a font size of 12, and should be justified. Line spaces should be 1.5, and line spacing should be 6 nk after and before the line. There should be a 1.25 cm indention at the beginning of the paragraph.

1.1 Abstract
An abstract is necessary for every paper. It should briefly summarize the reason for work, the main purpose, findings, and the foremost results and main conclusions of the study. The abstract should not contain figures, tables, elaborate equations and references.
The abstract text should be written with “Trebuchet MS” font type with a font size of 10. The abstract text should be justified. Line spaces should be 1, and line spacing should be 0 nk after and before the line. Abstract text should not exceed 300 words.
At least 3, at most 6 keywords should be added and each should start on a new line. The keywords should directly relate with the topic and the content of the manuscript.
Not obligatory but Authors are encouraged to submit a graphical abstract. This should be included after the references.
Article Info will be written and QR code will be generated by the editorial office. Therefore, the authors do not need to complete this Article Info section.

1.2 Titles
The main title should be concise and informative. The title of the manuscript should be written with “Trebuchet MS” font type with a font size of 16, bold, aligned to centre, line spaces should be 1, and line spacing should be 0 nk after and before the line.
The main body of manuscript should contain INTRODUCTION, MATERIAL AND METHODS, RESULTS, CONCLUSION AND REFERENCES chapters. All titles should be numbered instead REFERENCES, ACKNOWLEDGEMENT AND APPENDIX chapters.
All Chapter Title letters should be capitalized and written with “Trebuchet MS” font type with a font size of 14, blue coloured, and should be aligned left. Line spaces should be 1.5, and line spacing should be 12 nk before and after the line.
Level 2 subtitles (if any) should be numbered as 1.1 etc., and first letters should be capitalized. The subtitles should be written with “Trebuchet MS” font type with a font size of 12, blue coloured, and should be aligned left. Line spaces should be 1.5, and line spacing should be 12 nk before and after the line.
Level 3 subtitles (if any) should be numbered as 1.1.1 etc. and all letters except the first letter should be lower case. The subtitles should be written with “Trebuchet MS” font type with a font size of 12, blue coloured, and should be aligned left. Line spaces should be 1.5, and line spacing should be 12 nk before and after the line.
The next subtitles levels should not be numbered, and all letters except the first letter should be lower case, and written with “Trebuchet MS” font type with a font size of 12, blue coloured, italic, and should be aligned left. Line spaces should be 1.5, and line spacing should be 12 nk before and after the line.

1.3 Figures
Pictures, figures or images that will explain the content of the manuscript and provide an understanding of the subject should be used in the text. All figures should be numbered and aligned to center. The captions should be written under the figure and with “Trebuchet MS” font type with a font size of 12, italic, and should be aligned center. Line spaces should be 1.5, and line spacing should be 0 nk before and 12 nk after the line. Only the word "Figure" and its number given in the figure description should be in bold as given example below.



If figures are longer than two pages, they should be included as an appendix. They should also be referenced as appendix in the main text.

1.4 Tables
Information that will simplify the understanding of the text content can be given as a table. All tables should be numbered and aligned to center. The captions should be written over the table and with “Trebuchet MS” font type with a font size of 12, italic, and should be aligned center. Line spaces should be 1.5, and line spacing should be 12 nk before and 0 nk after the line. Only the word "Table" and its number given in the table description should be in bold. In addition, three-line table format should be preferred and the table titles should be in bold as given example below. The content of the tables should be written with “Trebuchet MS” font type with a font size of 12, and should be aligned to center. Line spaces should be 1.5, and line spacing should be 0 nk before and after the line. However, font and line spacing may be reduced if necessary.



There should be 1 line of space before the paragraph that starts after the table. If tables are longer than two pages, they should be included as an appendix. They should also be referenced as appendix in the main text.

Formulas and Equations
Necessary formulas or equations should be given in manuscript. The formulas or equations should be written by using Word Equation Editor of Math Type. They should not be given as pictures.

The equation should be numbered if it is referred to in the text. The equations and formulas should be aligned to center, font size should be 12 and line spacing should be 12 nk before and after the line. Authors are encouraged to insert the equations or formulas in a table without borders, as shown above, when using Word Equation Editor. If Math Type equation editor is preferred, no need to use table. If it is not critical only SI units should be preferred.

Conflict of Interest (A mandatory title for multi-authored papers)
There is no conflict of interest between the authors.

Authors contributions (A mandatory title for multi-authored papers)
It should be stated in detail how much the authors have contributed to each stage of the article and how the tasks have been shared. It is not recommended to use the phrase "All authors contributed equally".

Acknowledgment and support (A mandatory title for ethics committee approval requires)
If necessary, the people, institutions and organizations that helped in the study should be thanked for their help and support. In addition, if the study requires ethics committee approval, the ethics committee approval number and information about the organization that made the decision should be provided.

Statement of Research and Publication Ethics (A mandatory title for all papers)
The study is complied with research and publication ethics.

REFERENCES
All references in the text and bibliography should be given as IEEE format. The details of IEEE format can be found in the link below:

https://ieeeauthorcenter.ieee.org/wp-content/uploads/IEEE-Reference-Guide.pdf

PUBLICATION ETHICS
While establishing the ethical duties and responsibilities below, as open access, guidelines and policies published by the Committee on Publication Ethics (COPE) were taken into account.
It is expected that the author(s) submitting a paper to Bitlis Eren University Journal of Science and Technology comply with ethical responsibilities and all stakeholders have the following ethical responsibilities within the scope of publication ethics.

ETHICAL RESPONSIBILITIES OF THE AUTHORS
The articles submitted by the author(s) are expected to be original. If the author(s) benefit from or use other articles, they are required to cite and/ or give reference completely and accurately. Those who do not contribute to the content intellectually in the creation of the article should not be specified as the author. If any article(s) submitted for publication have situations and relationships that may constitute a conflict of interest, this must be clearly stated. Raw data regarding their articles can be requested from the author(s) within the framework of the evaluation processes. In such a case, the author(s) should be ready to present the expected data and information to the editorial board and scientific committee. The author(s) should have a document showing that they have the right to use the data benefited, the necessary permissions for the research/analysis, or the consent of the experimented subjects. If the author(s) notices an inaccuracy or error in their published, early appearance or evaluation processes of their articles, he/she is obliged to cooperate with the editor in informing the journal editor or publisher, correcting the error or withdrawing the article. Authors cannot have their article in the application process of more than one journal at the same time. Each application can be started following the completion of the previous application. An article published in another journal cannot be sent to Bitlis Eren University Journal of Science and Technology . Changing the author responsibilities of an article whose evaluation process has begun (such as adding an author, changing the order of authors, removing an author) cannot be proposed.

ETHICAL DUTIES AND RESPONSIBILITIES OF EDITORS
General duties and responsibilities

Editors are responsible for every article published in Bitlis Eren University Journal of Science and Technology. Within the context of this responsibility, editors have the following roles and responsibilities:
• Making efforts to meet the information needs of readers and writers,
• Ensuring the continuous development of the journal,
• Conducting processes to improve the quality of articles published in the journal,
• Supporting freedom of thought,
• Ensuring academic integrity,
• Continuing business processes without compromising intellectual property rights and ethical standards,
• Showing openness and transparency in terms of publication on issues that require correction and explanation.

Relations with the Reader
Editors should make decisions by considering the knowledge, skills and experience expectations of all readers, researchers and practitioners. They should pay attention to the fact that the published articles contribute to the reader, researcher, practitioner and scientific literature and that they are original. In addition, editors are obliged to consider the feedback from readers, researchers and practitioners, and to provide explanatory and informative feedback.

Relations with Authors
The duties and responsibilities of the editors to the authors are as follows:
• Editors should make a positive or negative decision based on the importance, original value, validity, clarity of the narrative, and the journal's goals and objectives.
• Articles that are suitable for the scope of publication should be taken to the preliminary evaluation stage unless they have serious problems.
• Editors should not ignore positive referee suggestions unless there is a serious problem with the article.
• New editors should not change the decisions made by the previous editor(s) for articles unless there is a serious problem.
• “Blind Reviewing and Evaluation Process” must be published and the editors must prevent deviations that may occur in the defined processes.
• Authors should be given feedback in an explanatory and informative way.

Relations with Referees
The editor;
• should assign the referees in accordance with the subject of the article.
• is responsible for providing the information and guides that the referees will need during the evaluation phase.
• has to consider whether there is a conflict of interest between the authors and the referees.
• should keep the identity of the referees confidential in the context of blinded refereeing.
• should encourage the referees to evaluate the article in an impartial, scientific and objective language.
• should determine practices and policies that increase the performance of referees.
• should take the necessary steps to dynamically update the referee pool.
• should avoid rude and unscientific reviews.
• should take steps to ensure that the referee pool is broad.

Relations with the Editorial Board
Editors should ensure that all editorial board members follow the processes in accordance with editorial policies and guidelines. The Editor should inform the members of the Editorial Board about the editorial policies and keep them informed of the developments. In addition, editors should;
• ensure that members of the Editorial Board evaluate the article impartially and independently.
• nominate new editorial board members who can contribute and are suitable.
• submit articles suitable for the expertise of the members of the Editorial Board for evaluation.
• interact with the Editorial Board regularly.
• hold regular meetings with the Editorial Board for the development of editorial policies and the journal.

Relations with the Journal Owner and Publisher
The relationship between the editors and the publisher is based on the principle of editorial independence. In accordance with the written contract between the editors and the publisher, all decisions taken by the editors are independent of the publisher and the journal owner.

Editorial and Blind Peer Review Processes
Editors; is obliged to apply the “Blind Refereeing and Evaluation Process” policies included in the journal’s publication policies. In this context, the editors ensure that the fair, impartial and timely evaluation process of each article is completed.

Quality Assurance
Editors; are responsible for publishing every article published in the journal in accordance with journal publication policies and international standards.

Protection of Personal Data
Editors; are obliged to ensure the protection of personal data regarding the subjects or images included in the evaluated studies. They are responsible for rejecting the article unless the explicit consent of the individuals used in the studies is documented. In addition, editors are responsible for protecting the individual data of authors, referees and readers.

Ethics Committee, Human and Animal Rights
Editors are responsible for ensuring the protection of human and animal rights in the evaluated studies. Editors are responsible for refusing the article in the absence of ethical committee approval for the subjects used in the studies and permissions for experimental studies.

Precaution Against Possible Abuse and Misconduct
Editors are obliged to take precautions against possible abuse and misconduct. It is among the responsibilities of the editor to share the relevant findings, as well as to conduct a rigorous and objective investigation regarding the identification and evaluation of complaints regarding this situation.

Ensuring Academic Publication Integrity
Editors should ensure that judgments containing errors, inconsistencies or misdirection in studies are promptly corrected.

Protection of Intellectual Property Rights
Editors are obliged to protect the intellectual property rights of all published articles and to defend the rights of the journal and the author(s) in case of possible violations. In addition, the editors are obliged to take the necessary measures so that the contents of all published articles do not violate the intellectual property rights of other publications.

Constructivism and Openness to Discussion
Editors should;
• consider persuasive criticisms of the articles published in the Journal and should adopt a constructive attitude towards these criticisms.
• give the right of reply to the author(s) of the criticized articles.
• not ignore or exclude studies with negative results.

Complaints
Editors are responsible for carefully examining and responding to complaints from authors, referees or readers in an enlightening and explanatory manner.

Political and Commercial Concerns
The journal owner, publisher and no other political or commercial factors affect the editors’ independent decision making.

Conflicts of Interest
The editors ensure that the publication process of the studies is completed independently and impartially, taking into account the conflicts of interest between the author(s), referees and other editors.

ETHICAL RESPONSIBILITIES OF REFEREES
Evaluation of all articles with “Blind Refereeing” directly affects the quality of the publication. This process provides confidence through an objective and independent evaluation of the publication. Bitlis Eren University Journal of Science and Technology evaluation process is carried out with the principle of double-blind refereeing. Referees cannot directly communicate with authors, evaluations and comments are transmitted through the journal management system. In this process, reviewer comments on evaluation forms and full texts are forwarded to the author(s) through the editor. In this context, it is expected that the referees who evaluate the articles for Bitlis Eren University Journal of Science and Technology have the following ethical responsibilities:
• Reviewers should agree to evaluate only articles related to their field of expertise.
• They should evaluate articles neutrally and confidentially.
• If the referees think that they are facing a conflict of interest during the evaluation process, they should refuse to review the article and inform the journal editor.
• In accordance with the principle of confidentiality, the referees should destroy the articles they have reviewed after the evaluation process. They can only use the final versions of the articles they have reviewed after they are published.
• Referees should make the evaluation objectively only in relation to the content of the article. They should not allow nationality, gender, religious beliefs, political beliefs and commercial concerns to influence the evaluation.
• Referees must do the evaluation in a constructive and courteous language. They should not make derogatory personal comments that include hostility, slander or insults.
• The referees must perform the article they accept to evaluate in the allotted time and in line with the above-mentioned ethical responsibilities.

ETHICAL RESPONSIBILITIES OF THE PUBLISHER
Bitlis Eren University Journal of Science and Technology Editors and Editorial Board act with the awareness of the following ethical responsibilities:
• The editors are responsible for all processes of the articles submitted to Bitlis Eren University Journal of Science and Technology. In this context, the decision makers are the editors, regardless of economic or political gains.
• Undertakes to create an independent editorial decision.
• Protects the property and copyright of every article published in Bitlis Eren University Journal of Science and Technology and undertakes to keep a record of each published copy.
• Takes precautions against all kinds of scientific abuse, citation fraud and plagiarism regarding the editors.

In Case of an Unethical Situation
If you encounter any unethical behavior or content other than the above-mentioned ethical responsibilities and content in the Bitlis Eren University Journal of Science and Technology, please don’t hesitate to e-mail us.

JOURNAL POLICY

Open Access Policy
Bitlis Eren University Journal of Science and Technology, as a journal aware of the need for easy access to information in order to advance scientific studies, supports the initiative to make peer-reviewed journal literature open access in the Budapest Open Access Declaration and presents all published articles free of charge in an environment that anyone can read and download. According to this declaration open access means “its free availability on the public internet, permitting any users to read, download, copy, distribute, print, search, or link to the full texts of these articles, crawl them for indexing, pass them as data to software, or use them for any other lawful purpose, without financial, legal, or technical barriers other than those inseparable from gaining access to the internet itself.” Considering the role of knowledge sharing in the advancement of science, open access is of great importance for researchers and readers. For this reason, the articles in this journal can be used as long as the author and original source are cited. No permissions from authors or publishers are required. Articles in this journal are available across search engines, websites, blogs, and other digital platforms.

Fee Policy
No fee is charged for publishing the article and conducting the article processes in the journal.

Manuscript Evaluation:
The papers for publications are selected according to double-blind peer-review process to ensure originality, quality, relevance, and readability. All the ethic and conflict responsibilities of the article belong to the author(s).
Firstly, the uploaded manuscripts will be checked by the editors in terms of availability of the content, its contribution to the literature, originality of the manuscript, and plagiarism reports. Afterwards, the editor or section editor transfers the manuscript to reviewers (at least two) for the double-blind peer-review process. The names of the referees and authors are kept confidential from each other during the double-blind peer-review process. Next, the reviewers evaluate the manuscript and report their assessments. According to the review reports, the editors may request the manuscript to be sent to another reviewer. Finally, the editor replies to the corresponding author and notifies the decision: acceptance, minor/major revision or rejection. If another review report is not requested, but the manuscript needs minor revisions, it is sent to the author again for the necessary minor revisions. Once the manuscript is accepted, the publishing process starts.
No more than 35 articles are published in each issue of the Bitlis Eren University Journal of Science and Technology. If there are 35 or fewer accepted articles in the journal at the time of publication, then all articles will be published. If the number of accepted articles is more than 35, the articles of the authors who submitted the article to the journal first are published first, and the rest are left for the next issue. If during the publication of the issue 2 articles of the author are accepted, the last article in the journal remains for the next issue. Also, if the author's previous issue was published at the time the issue was printed, the author's new article remains for the next issue. In addition, if an erratum or corrigendum letter was accepted (misprint or correction), this article is exempt from these rules and is published in the first issue.

Bitlis Eren University Journal of Science and Technology does not charge any transaction and publication fee for the articles.