The publication of an article in the peer-reviewed journal ELT Research Journal is a reflection of the quality of the work of the authors and the institutions that support them. Peer-reviewed articles support and embody the scientific method. It is therefore important to agree upon standards of expected ethical behavior for all parties involved in the act of publishing, including the authors, the peer-reviewers, the journal editors and the publisher. This publication ethics and malpractice statement is based on COPE’s Best Practice Guidelines for Journal Editors.
DUTIES OF AUTHORS
Authorship of the paper Authorship should be limited to those who have made a significant contribution to the conception, design, execution, or interpretation of the reported study. All those who have made significant contributions should be listed as co-authors. Where there are others who have participated in certain substantive aspects of the research project, they should be acknowledged or listed as contributors. The corresponding author should ensure that all co-authors have seen and approved the final version of the paper and have agreed to its submission for publication.
Reporting standards Authors of reports of original research should present an accurate account of the work performed as well as an objective discussion of its significance. Underlying data should be represented accurately in the paper, without fabrication, falsification or inappropriate data manipulation. A paper should contain sufficient detail and references to permit others to replicate the work. Fraudulent or knowingly inaccurate statements constitute unethical behavior and are unacceptable. Review and professional publication articles should also be accurate and objective, and editorial ‘opinion’ works should be clearly identified as such.
Data access and retention Authors may be asked to provide the raw data in connection with a paper for editorial review, and should in any event be prepared to retain such data for a reasonable time after publication.
Originality and plagiarism The authors should ensure that they have written entirely original works, and, if the authors have used the work and/or words of others, that this has been appropriately cited or quoted. Data, text, figures or ideas originated by other researchers should be properly acknowledged. Plagiarism in all its forms constitutes unethical publishing behavior and is unacceptable.
Plagiarism Screening Policy Manuscripts accepted for publication are subjected to plagiarism check through iThenticate plagiarism check software. Authors are expected to conform to the originality expectations of the journal. Once an act of over similarity/plagiarism is detected, authors are informed about the incident and their manuscript is rejected. Authors may be allowed to improve their manuscripts within acceptable limits of similarity.
Multiple, redundant or concurrent publication The authors must guarantee: (1) that the article has not been published elsewhere; (2) it is not being considered for publication elsewhere; and (3) that it has been submitted with the full knowledge and approval of the institution or organization given as the affiliation of the authors. Submission of multi-authored manuscripts implies the consent of each of the authors. If data from the article is used, partially or entirely, in other research articles, or the data and results represent only part of a bigger research project described in multiple publications, these must be clearly presented to the editor.
Disclosure and conflicts of interest All authors should disclose in their manuscript any financial or other substantive conflict of interest that might be construed to influence the results or interpretation of their manuscript. All sources of financial support for the project should be disclosed. Examples of potential conflicts of interest which should be disclosed include employment, consultancies, stock ownership, honoraria, paid expert testimony, patent applications/registrations, and grants or other funding. Potential conflicts of interest should be disclosed at the earliest stage possible.
Fundamental errors in published works When an author discovers a significant error or inaccuracy in his/her own published work, it is the author’s obligation to promptly notify the journal editor or publisher and cooperate with the editor to retract or correct the paper. If the editor or the publisher learns from a third party that a published work contains a significant error, it is the obligation of the author to promptly.
DUTIES OF EDITOR
Publication decisions An editor is responsible for deciding which of the articles submitted to the journal should be published. The editor must evaluate manuscripts for their intellectual content without regard to race, gender, sexual orientation, religious belief, ethnic origin, citizenship, or political philosophy of the authors.
Disclosure and conflicts of interest Unpublished materials disclosed in a submitted manuscript must not be used in an editor’s own research without the express written consent of the author. Privileged information or ideas obtained through peer review must be kept confidential and not used for personal advantage. Editors should recuse themselves (should ask a co-editor, associate editor or other member of the editorial board instead to review and consider) from considering manuscripts in which they have conflicts of interest resulting from competitive, collaborative, or other relationships or connections with any of the authors, companies, or institutions connected to the papers.
Response to ethical issues An editor should take reasonably responsive measures when ethical complaints have been presented concerning a submitted manuscript or published paper, in conjunction with the publisher.
DUTIES OF REVIEWERS
Contribution to editorial decisions Peer review assists the editor in making editorial decisions and through the editorial communications with the author may also assist the author in improving the paper. Any selected expert who feels unqualified to review the research reported in a manuscript or knows that its prompt review will be impossible should notify the editor and excuse himself from the review process.
Confidentiality Any manuscripts received for review must be treated as confidential documents. They must not be shown to or discussed with others except as authorized by the editor.
Standards of objectivity Reviews should be conducted objectively. Personal criticism of the author is inappropriate. Referees should express their views clearly with supporting arguments.
Acknowledgement of sources Reviewers should identify relevant published work that has not been cited by the authors. Any statement that an observation, derivation, or argument had been previously reported should be accompanied by the relevant citation. A reviewer should also call to the editor’s attention any substantial similarity or overlap between the manuscript under consideration and any other published paper of which they have personal knowledge.
Disclosure and conflict of interest Reviewers and editors are required to declare any and all potential conflicts of interest. Reviewers should not consider manuscripts in which they have conflicts of interest resulting from competitive, collaborative, or other relationships or connections with any of the authors, companies, or institutions connected to the papers.
Authors are encouraged to submit complete, unpublished, original, and full-length articles that are not under review elsewhere.
OPEN ACCESS POLICY
ELT-RJ provides immediate Open Access to its content on the principle that making research freely available to the public supports a greater global exchange of knowledge. By stating open access to the articles, in line with the definition of Budapest Open Access Initiative, it is meant that it is absolutely free of charge to “read, download, copy, distribute, print, search the articles, or use them for any other lawful purpose” providing the proper acknowledgment of the authors and the citation of the articles. Such access is associated with increased readership and free dissemination of knowledge. ELT-RJ uses open source software, Dergipark, developed by TUBITAK, to help make open access economically viable, as well as to improve the scholarly and public quality of research.
The accepted manuscripts are published online and they are free to access and download. No print copies are available for the time being.
PEER REVIEW PROCESS
ELT-RJ uses a double-blind system for peer-review, with appropriate reviewers selected from an extensive panel of scholars. Both reviewers and authors’ identities remain anonymous. The review process takes 4-6 weeks.
Each manuscript submitted to the journal will be peer-reviewed by at least two experts. Manuscripts are initially assessed by the Editors to ensure readiness and quality for review. This initial step may take 2-3 weeks. If deemed appropriate, manuscripts are then sent out for review, after which one of the following recommendations may be made:
ELT-RJ does not charge authors for any submission, article-processing or publication fee. Thus, the publication is absolutely free.