Abstract
Nowadays most of the developing countries use a traditional paper documents management system (DMS), but also the electronic form of the documentation has increased including e-mails, web pages, and database packages, which have been stored in workstations and servers. For integrated data gathering in an institution or organization, electronic document management system (EDMS) often becomes one of the most required tools for management. However, this requirement should be implemented carefully depending on the institution or organization need. Therefore, organization should have an EDMS for creating, keeping and organizing data in the organization and handle all synchronization process.
In this research, system requirements for an organization is analyzed, software design and identifying available resources is determined and successfully implemented. Distinguishing this EDMS from other management system is that this EDMS uses digital signature for securing document transportation. The aim of this paper was to develop a PC based application that should work as an electronic document management system and provide features such as search, reliability, increased document security using digital signature and cost and time savings.
Keywords
References
- ABDULKADHIM et al, 2015 Journal of Theoretical and Applied Information Technology 30th November 2015. Vol.81. No.3 © 2005 - 2015 JATIT & LLS.
- Adam, A. (2008). Implementing electronic document and record management systems. 1st Edn, New York: Auerbach Publications. Hung, S., King-Zoo, T., Chia-Ming C., & Ching-De K. (2009). User acceptance of intergovernmental 567 services: An example of electronic document management system. Government Information Quarterly, 568 26(4), 387-397.
- Anderson, C. (2012, December 7). Is document control really that important? Bizmanuals OnPolic. Retrieved September 23, 2012, From http://www.onpolicy.com/2010-12/is-document-control-really-that-important.html.
- A. Ostroukh, M. Krasnyanskiy, S. Karpushkin, and A. Obukhov,"Development of automated control system for university research projects". Middle-East Journal of Scientific Research, 20(12), 2014, pp.1780-1784.
- B. E. Asogwa, "The Challenge Of Managing Electronic Records in Developing Countries: Implications for Records Managers in Sub Saharan Africa", Records Management Journal, 22, 2012, Pp. 198-211.
- Cimtech (2007). Managing information and documents: The definitive guide, 18th Edn..London: Information 537 Age
- Grange, M. & Scott, M. (2010). An Investigation into the affect of poor end user involvement on electronic 547 document management system (EDMS) implementation. In: UK Academy for Information Systems (UKAIS) 548 15th Annual Conference, Oriel College, Oxford.
- Haitham Hmoud Alshibly(2016). Investigating the Critical Success Factors for Implementing Electronic Document Management Systems in Governments. Article in Information Systems Management • August 2016 DOI:10.1080/10580530.2016.1220213.
- Hwang et al, 2013.Development of a Document Management System for the Standardization of Clinical Laboratory Documents. Article in Annals of Laboratory Medicine • November 2013 DOI: 10.3343/alm.2013.33.6.441 • Source: PubMed From: https://www.researchgate.net/publication/258351497. J. McLeod, and C. Hare, "Development of RMJ: A mirror of the development of the profession and discipline of records management". Records Management Journal, 20(1), 2010, pp. 9-40.
- Noyes,M. J., Garland,J.K. (2008, September). Computer- vs. Paper-Based Tasks: Are They Equivalent? www.princeton.edu, 51, 1352–1375. Retrieved on August 25, 2012, from http://www.princeton.edu/~sswang/Noyesa_Garland_computer_vs_paper.pdf.
- Singh, P., Klobas, J., & Anderson, K. (2007). Information seeking behavior of electronic records management systems (ERMS) users: Implications for records management practices – part 1. Informaa Quarterly, 23(4), 38-41.
- Vevaina, P. (2007). Factors affecting the implementation of enterprise systems within government organizations in New Zealand (Master’s thesis). Auckland University of Technology, New Zealand.
- Wicaksono.(2015). implementing collaborative document management system in higher education environment. issn 2089-1083 snatika 2015, volume 03.
- YALDIR & POLAT( 2016). electronic document management system selection with multi-criteria decision making techniques. Mehmet Akif Ersoy Üniversitesi Sosyal Bilimler Enstitüsü Dergisi.Cilt.8 Sayı.14 2016-Mart (s. 88-108).issn:1309-1387
Abstract
Günümüzde
gelişmekte olan ülkelerin birçoğunda geleneksel kağıt belge yönetimi
yapılmaktadır. Ancak e-posta, web sayfaları ve veritabanları gibi
bilgisayarlarda ve sunucularda depolanan elektronik dökümantasyon biçimleri de
yaygınlaşmaktadır. Bir eğitim kurumunda ya da işletmelerde elektronik belge yönetim
sistemleri, yönetim için en gerekli araçlardan birisi haline gelmektedir. Ancak
bu gereksinim eğitim kurumunun ya da işletmenin ihtiyaçları gözönüne alınarak
dikkatli bir biçimde yerine getirilmelidir. Kurumlar, kurum içerisindeki
verilerin oluşturmak,, depolamak ve organize etmek ve tüm senkronizasyon
süreçleri için bir Elektronik Belge Yönetim Sistemine (EBYS) sahip olmalıdır.
Bu çalışmada
bir kurum için system gereksinimleri analizleri, yazılım tasarımı ve mevcut
kaynakların tanımlanması yapıldı ve bu bilgiler dorultusunda system başarılı
bir şekilde gerçeklendi. Diğer sistemlerden farklı olarak EBYS üzerinde belge
yönetimi elektronik imza uygulaması ile gerçekleşmektedir. Bu çalışmada PC
tabanlı olan, arama, güvenilirlik, belge güvenliği gibi özelliklere sahip ve
kağıt tabanlı sistemlere göre zaman ve maliyet avantajı olan bir EBYS sistemi
gerçeklenmiştir.
References
- ABDULKADHIM et al, 2015 Journal of Theoretical and Applied Information Technology 30th November 2015. Vol.81. No.3 © 2005 - 2015 JATIT & LLS.
- Adam, A. (2008). Implementing electronic document and record management systems. 1st Edn, New York: Auerbach Publications. Hung, S., King-Zoo, T., Chia-Ming C., & Ching-De K. (2009). User acceptance of intergovernmental 567 services: An example of electronic document management system. Government Information Quarterly, 568 26(4), 387-397.
- Anderson, C. (2012, December 7). Is document control really that important? Bizmanuals OnPolic. Retrieved September 23, 2012, From http://www.onpolicy.com/2010-12/is-document-control-really-that-important.html.
- A. Ostroukh, M. Krasnyanskiy, S. Karpushkin, and A. Obukhov,"Development of automated control system for university research projects". Middle-East Journal of Scientific Research, 20(12), 2014, pp.1780-1784.
- B. E. Asogwa, "The Challenge Of Managing Electronic Records in Developing Countries: Implications for Records Managers in Sub Saharan Africa", Records Management Journal, 22, 2012, Pp. 198-211.
- Cimtech (2007). Managing information and documents: The definitive guide, 18th Edn..London: Information 537 Age
- Grange, M. & Scott, M. (2010). An Investigation into the affect of poor end user involvement on electronic 547 document management system (EDMS) implementation. In: UK Academy for Information Systems (UKAIS) 548 15th Annual Conference, Oriel College, Oxford.
- Haitham Hmoud Alshibly(2016). Investigating the Critical Success Factors for Implementing Electronic Document Management Systems in Governments. Article in Information Systems Management • August 2016 DOI:10.1080/10580530.2016.1220213.
- Hwang et al, 2013.Development of a Document Management System for the Standardization of Clinical Laboratory Documents. Article in Annals of Laboratory Medicine • November 2013 DOI: 10.3343/alm.2013.33.6.441 • Source: PubMed From: https://www.researchgate.net/publication/258351497. J. McLeod, and C. Hare, "Development of RMJ: A mirror of the development of the profession and discipline of records management". Records Management Journal, 20(1), 2010, pp. 9-40.
- Noyes,M. J., Garland,J.K. (2008, September). Computer- vs. Paper-Based Tasks: Are They Equivalent? www.princeton.edu, 51, 1352–1375. Retrieved on August 25, 2012, from http://www.princeton.edu/~sswang/Noyesa_Garland_computer_vs_paper.pdf.
- Singh, P., Klobas, J., & Anderson, K. (2007). Information seeking behavior of electronic records management systems (ERMS) users: Implications for records management practices – part 1. Informaa Quarterly, 23(4), 38-41.
- Vevaina, P. (2007). Factors affecting the implementation of enterprise systems within government organizations in New Zealand (Master’s thesis). Auckland University of Technology, New Zealand.
- Wicaksono.(2015). implementing collaborative document management system in higher education environment. issn 2089-1083 snatika 2015, volume 03.
- YALDIR & POLAT( 2016). electronic document management system selection with multi-criteria decision making techniques. Mehmet Akif Ersoy Üniversitesi Sosyal Bilimler Enstitüsü Dergisi.Cilt.8 Sayı.14 2016-Mart (s. 88-108).issn:1309-1387
Details
| Primary Language | English |
|---|---|
| Subjects | Engineering |
| Journal Section | Articles |
| Authors | |
| Publication Date | September 29, 2017 |
| Acceptance Date | August 3, 2017 |
| Published in Issue | Year 2017 Volume: 1 Issue: 1 |
