Ethical Principles and Publication Policy
Mathematical Sciences and Applications E-Notes (MSAEN) has adopted the International Ethical Publication Principles on research and publication ethics published by the Committee on Publication Ethics (COPE), Directory of Open Access Journals (DOAJ), Open Access Scholarly Publishers Association (OASPA). It also complies with the Press Law, the Law on Intellectual and Artistic Works, and the Higher Education Institutions Scientific Research and Publication Ethics Directive.
MSAEN expects authors, editors, reviewers, readers, and publishing agencies to comply with ethical principles and publication policy sensitively.
1. Ethical Principles
1. Conflicts of Interest
Editors: Editors should not have personal or financial conflicts of interest with articles.
Reviewers: Referees should inform the journal editor about the evaluation process if they suspect any conflict of interest in the article they are evaluating and refuse article evaluation if necessary. In order to prevent conflict of interest, people in the institutions where the article authors are working cannot referee the article.
Authors: All authors should disclose in their manuscript any financial or other substantive conflict of interest that might be construed to influence the results or interpretation of their manuscript. All sources of financial support for the project should be disclosed.
2. Authorship of the Paper
Authorship should be limited to those who have made a significant contribution to the conception, design, execution, or interpretation of the reported study. All those who have made significant contributions should be listed as co-authors. Where there are others who have participated in certain substantive aspects of the research project, they should be acknowledged or listed as contributors. The corresponding author should ensure that all appropriate co-authors and no inappropriate co-authors are included in the paper and that all co-authors have seen and approved the final version of the paper and have agreed to its submission for publication.
3. Data
Journal Policies on Data Sharing and Reproducibility: The MSAEN strongly recommends author(s) submit supplementary material and data sets that illustrate the results shown in their papers. If any restrictions exist on the side of the author(s), these concerns should be shared with the editorial teams during the submission of scientific papers.
The MSAEN encourages author(s) to share data and make them publicly available if they do not violate human rights or other privacy issues. Authors are recommended to cite any data referenced in their studies. Cited data sets, apart from whether they are created by the author(s) or not, should be written in the reference lists of papers. Authors are also recommended to include a data availability statement.
Data Access and Retention: Authors are asked to provide the raw data in connection with a paper for editorial review and should be prepared to provide public access to such data, if practicable, and should, in any event, be prepared to retain such data for a reasonable time after publication.
Data fabrication: This is about generating research findings.
Data falsification: Manipulating research data to give a false impression. This includes manipulating images (eg, micrographs, gels, radiological images), removing outliers or "inappropriate" results, changing, adding or skipping data points, etc. are included. Technically the Image can be improved for the readability of the images. However, if there is such an improvement, the editor should be informed while the article is sent to the journal and the article should also be included. Proper technical manipulation means adjusting the contrast and/or brightness or color balance if applied to the full digital image (not parts of the image). Improper technical manipulation means darkening, enhancing, deleting an image and/or adding new elements.
4. Duplicate / Multiple Submission(s)
Manuscripts that are either found to have been submitted elsewhere or published elsewhere. If authors have used their own work, either previously submitted or published, as the basis for a submitted manuscript, they are required to cite the previous work. They also need to indicate how novel contributions are offered in their submitted manuscript, over and above those of the previous work.
5. Intellectual Property
• Authors certify that their submitted manuscript (and any supporting items) are their own intellectual property, and the copyright has not been transferred to others.
• Authors certify that the manuscript contains no plagiarism, no fabrication, no falsification, no manipulated citations, and that the manuscript conforms to JSS authorship policies.
• All manuscripts, revisions, drafts, and galleys remain the intellectual property of the author(s). Except as stated in the agreed license, the author(s) retain the copyright to their work.
• All review comments and reports remain the intellectual property of the reviewer or editor. Except as stated in the agreed license, the author(s) retain the copyright to their work.
• Authors, reviewers, and editors agree to keep all communications, comments, or reports from reviewers or editors confidential.
• Reviewers and editors agree to keep all manuscripts, revisions, and drafts confidential, with the exception of the final published galley(s).
6. Correction, Retraction, Expression of Concern
• Editors may make corrections if they detect minor errors in the published article that do not affect the findings, interpretations, or results.
• Editors may retract the article in case of major errors/violations that invalidate the findings and results.
• Editors may issue a statement of concern if there is a possibility of abusive research or publication by the authors, if there is evidence that the findings are unreliable and the authors' institutions have not investigated the incident, or if the potential investigation seems unfair or inconclusive. COPE and ICJME guidelines are taken into account with regard to the correction, retraction, and expression of concern.
7. Publication of Studies Based on Surveys and Interviews
Aiming to establish ethical assurance in scientific periodicals, MSAEN journal adopts the principles of the "Code of Conduct and Best Practice Guidelines for Journal Editors" and the "Code of Conduct for Journal Publishers" published by the Committee on Publication Ethics (COPE). In this scope, the following aspects should adhere to the studies submitted to the journal:
• Ethics committee approval should be obtained for research conducted in all the disciplines that require ethics committee approval, and this approval should be stated and documented in the article.
• In studies that require ethics committee approval, information about the approval (committee name, date, and issue number) may be included in the method section of the study. However, in the case of reports, information about the informed consent and the signed consent form should be included in the Article Information Form at the end of the article.
The studies that require ethics committee approval are as follows:
• All kinds of research conducted with qualitative or quantitative approaches that require data collection from participants through surveys, interviews, focus group works, observations, experiments, and other interview techniques.
• Use of humans and animals (including material/data) for experimental or other scientific purposes,
• Clinical studies conducted on humans,
• Studies conducted on animals,
• Retrospective studies in accordance with the law on the protection of personal data,
Also;
• A statement confirming that an "informed consent form" has been received in case reports,
• Obtaining permission from the owners for the use of scales, surveys or photographs belonging to others,
• A statement confirming that copyright regulations are met for the intellectual and artistic works used.
8. Policy of Publishing Additional or Special Issues
A special issue can be published in our journal once a year upon the request of the Editorial Board. The publication processes of the articles sent to be included in the special issue are the same as the standard processes.
• Additional or Special issue: An issue published in addition to the regular issues of a periodically published journal. It may consist of conference papers or a series of articles focusing on a specific topic.
• Page numbering in the additional or special issue is different from the regular issues.
• The print run of the additional or special issue cannot be more than one-third of the regular issue. The special issues containing conference paper abstracts are not included in this scope.
• Ratios of case reports, compilations, and research articles (excluding conference paper abstracts) published in the additional or special issue will be included in the ratios of articles published in other issues.
• The issues published as a tribute are not accepted as additional or special issues. Their page numbering and organization are the same as the regular issues.
Plagiarism: Showing others' original ideas, methods, data, or works as their own work, partially or completely, without reference to scientific rules,
Forgery: Using data that does not actually exist or has been falsified in scientific research,
Distortion: Falsifying the research records or data obtained, displaying the equipment or materials not used in the research as if used, distorting or shaping the results of the research in the interests of the people and organizations that provide support,
Republishing: Presenting repetitive publications as separate publications in academic appointments and promotions,
Slicing: Dividing the results of research into pieces in an improper way or in a way that disrupts the integrity of the research and publishing each one separately to increase the total publication count for academic appointments and promotions,
Unfair Authorship: Including non-contributors in the author list or not including those who have contributed, changing the author's order in an unjustified and inappropriate manner, removing the names of contributors from the work in subsequent editions, using influence to include names among the authors despite not being contributors,
Other ethical violations include:
a) Not specifying the supporting individuals, institutions, or organizations and their contributions in the publications made as a result of research conducted with support.
b) Using theses or studies that have not yet been submitted or have not been accepted as a source without the permission of the owner,
c) Not complying with ethical rules in research on humans and animals, not respecting patients' rights in publications,
d) Violating the provisions of the relevant legislation in biomedical research and other clinical research related to humans,
e) Sharing the information in a work that has been assigned for review with others before it is published without the explicit consent of the author,
f) Misusing resources, spaces, facilities, and equipment provided or allocated for scientific research,
g) Deliberately making a false and ungrounded allegation about the ethical violation,
h) Publishing the data obtained from surveys conducted as part of a scientific study without the explicit consent of the participants or without the permission of the relevant institution if the study is conducted in an institution,
i) Harming animal health and ecological balance in research and experiments,
k) Failing to obtain written permissions from authorities that are required for starting research activities or experiments,
l) Conducting research activities or experiments in violation of the related legislation or the provisions on research and experiments in the international conventions to which Turkey is a party,
m) Disregarding the obligation to inform and warn the relevant authorities about possible harmful practices related to scientific research.
n) Not using the data and information obtained from other individuals or institutions in scientific studies to the extent and as permitted, not respecting the confidentiality of this information and not ensuring its protection,
o) Making false or misleading statements regarding scientific research and publications in academic appointments and promotions.
Ethical Guidelines
For Editors;
• Editors should accept articles that will advance the relevant fields stated in the journal policy.
• Editors shouldn't have any conflicts of interest with regard to articles that are accepted or rejected.
• It is entirely up to the editors to decide whether or not to approve a particular article.
• It is the editors' responsibility to keep the names of peer reviewers and authors mutually confidential.
• Only the articles that will contribute to the relevant field should be accepted.
• If an error is detected in the article, editors should support the correction or retraction of the error.
• It is the duty of editors to complete the pre-review, peer review, editing, and publishing processes of the articles submitted to the journal in a timely and appropriate manner.
• Editors should not assign people who do not contribute to the journal as editorial board members or associate editors.
• Editors should accept articles that will advance the relevant fields stated in the journal policy.
• Editors shouldn't have any conflicts of interest with regard to articles that are accepted or rejected.
• It is entirely up to the editors to decide whether or not to approve a particular article.
• It is the editors' responsibility to keep the names of peer reviewers and authors mutually confidential.
• Only the articles that will contribute to the relevant field should be accepted.
• If an error is detected in the article, editors should support the correction or retraction of the error.
• It is the duty of editors to complete the pre-review, peer review, editing, and publishing processes of the articles submitted to the journal in a timely and appropriate manner.
• Editors should not assign people who do not contribute to the journal as editorial board members or associate editors.
For Peer Reviewers
• Peer reviewers should be aware that they play a critical role in the academic quality of the article to be published in the journal, and they should engage in the peer review process with the responsibility of improving academic quality.
• Peer reviewers should only accept to review articles for which they have the expertise to make an appropriate assessment. They should also respect the confidentiality of the blind peer review process and keep the details of the article confidential at all costs.
• After the review process, any information about the reviewed article should not be shared with others under any circumstances.
• Peer reviewers should only evaluate the accuracy of the content of the articles and their compliance with academic criteria. Any difference of opinions between the article's argument and the peer reviewer should not affect the review process.
• Peer review reports should be objective and measurable. Libelous, derogatory, or accusatory expressions should definitely be avoided.
• Peer reviewers should avoid superficial or inaccurate statements in their peer review reports. In reviews with negative results, a complete justification should be presented on the aspects that led to the negative result.
• Peer reviewers should review the articles within the time period allotted to them. If they are not going to review the article, they should notify the journal within a reasonable time.
• Peer reviewers should be aware that they play a critical role in the academic quality of the article to be published in the journal, and they should engage in the peer review process with the responsibility of improving academic quality.
• Peer reviewers should only accept to review articles for which they have the expertise to make an appropriate assessment. They should also respect the confidentiality of the blind peer review process and keep the details of the article confidential at all costs.
• After the review process, any information about the reviewed article should not be shared with others under any circumstances.
• Peer reviewers should only evaluate the accuracy of the content of the articles and their compliance with academic criteria. Any difference of opinions between the article's argument and the peer reviewer should not affect the review process.
• Peer review reports should be objective and measurable. Libelous, derogatory, or accusatory expressions should definitely be avoided.
• Peer reviewers should avoid superficial or inaccurate statements in their peer review reports. In reviews with negative results, a complete justification should be presented on the aspects that led to the negative result.
• Peer reviewers should review the articles within the time period allotted to them. If they are not going to review the article, they should notify the journal within a reasonable time.
For Authors;
• Studies must be original and based on research.
• It must be ensured that all the persons mentioned as authors/co-authors have contributed to the article. It is against scientific ethics to show persons who have not made any academic contribution as additional authors or to rank the authors by non-scientific criteria such as title, age, and gender, regardless of the order of contribution.
• In the articles with multiple authors, it should be clearly stated to what extent the authors have contributed to which stage of the article.
• The article should not be sent to different journals at the same time and should not have been sent to another journal before. If it is found to have been sent to another journal, the publication process will be canceled.
• It is assumed that the authors who submit articles to the journal have read and accepted the publication and writing principles of the journal, and the authors are deemed to have committed to these principles.
• The citations and bibliography should be complete.
• Citation manipulation should not be used to increase the number of citations to a particular author's work or articles published in a particular journal.
• Plagiarism and fake data should be avoided.
• The similarity rate obtained as a result of the similarity checks should not exceed 30% without the bibliography in order to initiate the peer review process.
• An article may be included in a maximum of 2 PRE-REVIEW processes. The article will be rejected if the feedback conveyed to the author is not revised.
• The corresponding author must inform the journal editor in case of any conflict of interest.
Any manuscript that is considered to be published in MSAEN must meet the following criteria:
• Originality
• Not containing ethical violations
• Having clear messages for the scientific community
• Expressing the extent to which the article will contribute to researchers in the field and its relevance to science.
• Current fields and topics drawing the interest of researchers in the field of sciences
• Having structural and logical integrity
• Research results that are based on scientific evidence
• Coherence of the scientific method
Language
MSAEN publishes articles written in English.
Change of Authorship
MSAEN accepts article authors according to the statement on the Title Page of the article. Therefore, it is the responsibility of the authors to submit the final version of the full author list. Requests for any change of authorship after the submission of the article (e.g removal/addition of authors, change of order, etc.) are subject to editorial approval. The Editorial Board will investigate such cases and act according to the COPE flowcharts.
Requests for a change of authorship should be conveyed to the Editor with an official letter stating the reasons for the change. The letter should be signed by all the authors and include their confirmation of the change of authorship. If the request is approved by the Editorial Board, the change of author is made by the editor through the system.
Disclaimer
The opinions expressed in the articles published in the journal are those of the author(s). They do not purport to reflect the opinions or views of the MSAEN and its Editor-In-Chief, Editors, Editorial Board, or Publisher. The Editor-in-Chief, Editors, Editorial Board, and Publisher assume no responsibility or liability for such cases. The sole responsibility for the published content lies with the authors.
Complaints and Appeals
MSAEN handles complaints and appeals by following the below procedure. Complaints including but not limited to the long delays in handling studies and publication ethics initially are handled by the Editor-in-Chief of MSAEN. The Editor-in-Chief examines complaints and appeals together with Area Editors and Editorial Board if applicable. If anything occurs about complaints and appeals please contact eevrenkara@duzce.edu.tr.
Complaints about the Content of a Paper
The Editor-in-Chief examines the complaints of the author(s), and the reports of reviewers and make a decision:
- The confirmation of the rejection of the paper,
- The appeal of the author should be considered,
- A fresh opinion from an independent reviewer is needed.
The final decision of the Editor-in-Chief is notified to the author(s). The explanation of the consequences of the appeal is shared with the author(s) if necessary. This is the final decision of MSAEN.
Complaints about Processes
The complaints about processes are handled by the Editor-in-Chief. Long delays in handling studies are examined by editors of MSAEN and any necessary issues are shared with the Editor-in-Chief. The Editor-in-Chief evaluates the complaints, and when necessary, information is shared with the authors.
Complaints about Ethics
The Editor-in-Chief considers complaints about publication ethics of the author’s or reviewer’s conduct. The Editor-in-Chief follows the publication ethics which are published on the MSAEN website. The editorial board of MSAEN examines the concern of complainants or reviewers. The details and progress of the examination are shared with the complainant(s) clearly. The Editor-in-Chief provides feedback to the complainant(s) on the manner of action and the final decision.
• It must be ensured that all the persons mentioned as authors/co-authors have contributed to the article. It is against scientific ethics to show persons who have not made any academic contribution as additional authors or to rank the authors by non-scientific criteria such as title, age, and gender, regardless of the order of contribution.
• In the articles with multiple authors, it should be clearly stated to what extent the authors have contributed to which stage of the article.
• The article should not be sent to different journals at the same time and should not have been sent to another journal before. If it is found to have been sent to another journal, the publication process will be canceled.
• It is assumed that the authors who submit articles to the journal have read and accepted the publication and writing principles of the journal, and the authors are deemed to have committed to these principles.
• The citations and bibliography should be complete.
• Citation manipulation should not be used to increase the number of citations to a particular author's work or articles published in a particular journal.
• Plagiarism and fake data should be avoided.
• The similarity rate obtained as a result of the similarity checks should not exceed 30% without the bibliography in order to initiate the peer review process.
• An article may be included in a maximum of 2 PRE-REVIEW processes. The article will be rejected if the feedback conveyed to the author is not revised.
• The corresponding author must inform the journal editor in case of any conflict of interest.
2. Publication Policy
Any manuscript that is considered to be published in MSAEN must meet the following criteria:
• Originality
• Not containing ethical violations
• Having clear messages for the scientific community
• Expressing the extent to which the article will contribute to researchers in the field and its relevance to science.
• Current fields and topics drawing the interest of researchers in the field of sciences
• Having structural and logical integrity
• Research results that are based on scientific evidence
• Coherence of the scientific method
Language
MSAEN publishes articles written in English.
Change of Authorship
MSAEN accepts article authors according to the statement on the Title Page of the article. Therefore, it is the responsibility of the authors to submit the final version of the full author list. Requests for any change of authorship after the submission of the article (e.g removal/addition of authors, change of order, etc.) are subject to editorial approval. The Editorial Board will investigate such cases and act according to the COPE flowcharts.
Requests for a change of authorship should be conveyed to the Editor with an official letter stating the reasons for the change. The letter should be signed by all the authors and include their confirmation of the change of authorship. If the request is approved by the Editorial Board, the change of author is made by the editor through the system.
Disclaimer
The opinions expressed in the articles published in the journal are those of the author(s). They do not purport to reflect the opinions or views of the MSAEN and its Editor-In-Chief, Editors, Editorial Board, or Publisher. The Editor-in-Chief, Editors, Editorial Board, and Publisher assume no responsibility or liability for such cases. The sole responsibility for the published content lies with the authors.
Complaints and Appeals
MSAEN handles complaints and appeals by following the below procedure. Complaints including but not limited to the long delays in handling studies and publication ethics initially are handled by the Editor-in-Chief of MSAEN. The Editor-in-Chief examines complaints and appeals together with Area Editors and Editorial Board if applicable. If anything occurs about complaints and appeals please contact eevrenkara@duzce.edu.tr.
Complaints about the Content of a Paper
The Editor-in-Chief examines the complaints of the author(s), and the reports of reviewers and make a decision:
- The confirmation of the rejection of the paper,
- The appeal of the author should be considered,
- A fresh opinion from an independent reviewer is needed.
The final decision of the Editor-in-Chief is notified to the author(s). The explanation of the consequences of the appeal is shared with the author(s) if necessary. This is the final decision of MSAEN.
Complaints about Processes
The complaints about processes are handled by the Editor-in-Chief. Long delays in handling studies are examined by editors of MSAEN and any necessary issues are shared with the Editor-in-Chief. The Editor-in-Chief evaluates the complaints, and when necessary, information is shared with the authors.
Complaints about Ethics
The Editor-in-Chief considers complaints about publication ethics of the author’s or reviewer’s conduct. The Editor-in-Chief follows the publication ethics which are published on the MSAEN website. The editorial board of MSAEN examines the concern of complainants or reviewers. The details and progress of the examination are shared with the complainant(s) clearly. The Editor-in-Chief provides feedback to the complainant(s) on the manner of action and the final decision.
The published articles in MSAEN are licensed under a Creative Commons Attribution-NonCommercial 4.0 International License.