Design and Implementation of an Electronic Document Management System

Öz

 

                    Nowadays most of the developing countries use a traditional paper documents management system (DMS), but also the electronic form of the documentation has increased including e-mails, web pages, and database packages, which have been stored in workstations and servers. For integrated data gathering in an institution or organization, electronic document management system (EDMS) often becomes one of the most required tools for management. However, this requirement should be implemented carefully depending on the institution or organization need. Therefore, organization should have an EDMS for creating, keeping and organizing data in the organization and handle all synchronization process.

 

In this research, system requirements for an organization is analyzed, software design and identifying available resources is determined and successfully implemented. Distinguishing this EDMS from other management system is that this EDMS uses digital signature for securing document transportation. The aim of this paper was to develop a PC based application that should work as an electronic document management system and provide features such as search, reliability, increased document security using digital signature and cost and time savings.

Anahtar Kelimeler

• EDMS,Security,Management,software

Design and Implementation of an Electronic Document Management System

Öz

Günümüzde gelişmekte olan ülkelerin birçoğunda geleneksel kağıt belge yönetimi yapılmaktadır. Ancak e-posta, web sayfaları ve veritabanları gibi bilgisayarlarda ve sunucularda depolanan elektronik dökümantasyon biçimleri de yaygınlaşmaktadır. Bir eğitim kurumunda ya da işletmelerde elektronik belge yönetim sistemleri, yönetim için en gerekli araçlardan birisi haline gelmektedir. Ancak bu gereksinim eğitim kurumunun ya da işletmenin ihtiyaçları gözönüne alınarak dikkatli bir biçimde yerine getirilmelidir. Kurumlar, kurum içerisindeki verilerin oluşturmak,, depolamak ve organize etmek ve tüm senkronizasyon süreçleri için bir Elektronik Belge Yönetim Sistemine (EBYS) sahip olmalıdır.

Bu çalışmada bir kurum için system gereksinimleri analizleri, yazılım tasarımı ve mevcut kaynakların tanımlanması yapıldı ve bu bilgiler dorultusunda system başarılı bir şekilde gerçeklendi. Diğer sistemlerden farklı olarak EBYS üzerinde belge yönetimi elektronik imza uygulaması ile gerçekleşmektedir. Bu çalışmada PC tabanlı olan, arama, güvenilirlik, belge güvenliği gibi özelliklere sahip ve kağıt tabanlı sistemlere göre zaman ve maliyet avantajı olan bir EBYS sistemi gerçeklenmiştir.

Anahtar Kelimeler

• EBYS,Güvenlik,Yönetim,Yazılım

Kaynakça

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