Generative Artificial Intelligence (AI) Use Policy

Dicle Akademi Journal adopts the principles of transparency, accountability, academic integrity, confidentiality, and publication ethics regarding the use of generative artificial intelligence tools in scholarly publishing processes. This policy has been prepared to define the conditions under which authors, reviewers, editors, and all parties involved in the publication process may use AI-assisted tools.

Dicle Akademi Journal takes into account the basic approaches of international publication ethics organizations such as COPE, WAME, ICMJE, and similar bodies regarding the use of artificial intelligence tools in academic publishing. In this context, artificial intelligence tools cannot be listed as authors under any circumstances. AI tools cannot take responsibility for the scientific content of a study, declare conflicts of interest, assume ethical responsibility, manage copyright or licensing agreements, or fulfill accountability obligations related to a published work.

For the purposes of this policy, “artificial intelligence tools” refer to ChatGPT, Gemini, Claude, Copilot, and similar large language models; generative AI systems capable of producing or assisting with text, visuals, tables, code, translation, summarization, reference suggestions, or content generation; and other digital tools with similar functions.

1. Authorship and Responsibility

Generative artificial intelligence tools cannot be listed as authors. The full responsibility for the scientific content, accuracy of data, analyses, use of sources, interpretations, conclusions, and ethical compliance of manuscripts submitted to Dicle Akademi Journal belongs solely to human authors.

Authors may not include any content generated or edited by AI tools in their manuscripts without checking, verifying, and assuming full scientific responsibility for it. Since AI-generated content may contain errors, omissions, bias, fabricated references, incorrect citations, plagiarism risks, data security problems, or ethical issues, the final responsibility rests entirely with the author(s).

AI tools may not be used in a way that replaces the author’s responsibility for the scientific argument, original interpretation, data generation, analysis results, discussion, or reference list of the manuscript.

2. Use of AI Tools by Authors

Authors who use generative artificial intelligence tools during the preparation of a manuscript are required to disclose this use clearly. The disclosure should be provided under the heading “Artificial Intelligence Use Declaration” at the end of the manuscript.

AI tools may be used in a limited, auxiliary, and controlled manner for the following purposes:

• Language and style editing,
• Spelling, grammar, and punctuation checks,
• Translation support,
• Formatting and structural editing,
• Improving readability,
• Assistance in organizing tables, figures, or abstracts,
• Technical support in coding or statistical analysis processes.

However, such uses do not mean that the scientific content or academic contribution of the study has been produced by artificial intelligence. The original idea, research design, method, data, analyses, findings, interpretations, and conclusions of the study must remain under the academic responsibility of the author(s).

3. Disclosure Requirement

Authors must clearly state the following information when they use generative AI tools:

• The name of the AI tool used,
• The purpose of use,
• The stage or section of the manuscript in which it was used,
• Whether the AI-generated output was checked and verified by the author(s).

AI use should be disclosed not only in the manuscript but also in the ethical statement, conflict of interest declaration, or author declaration form requested by the journal. Undisclosed use of artificial intelligence may be considered a violation of publication ethics.

Example declaration:

Artificial Intelligence Use Declaration: During the preparation of this manuscript, [name of AI tool] was used only for language editing, spelling check, and improving readability. The scientific content, data, analyses, interpretations, and conclusions of the study are entirely the responsibility of the author(s).

If no AI tool has been used, the following declaration may be provided:

Artificial Intelligence Use Declaration: No generative artificial intelligence tools were used in the preparation of this manuscript.

4. Unacceptable Uses

Dicle Akademi Journal may consider the following uses of artificial intelligence as ethical violations:

• Having the entire manuscript or a substantial part of its scientific content written by an AI tool,
• Presenting AI-generated text as original human authorship,
• Including AI-generated content in the manuscript without disclosure,
• Producing fabricated data, findings, tables, visuals, or references,
• Using non-existent references as if they were real,
• Rewriting ideas or expressions taken from other studies through AI tools without proper citation,
• Attempting to mislead the peer review or editorial process through AI use,
• Producing false or misleading content regarding ethics committee approval, data collection processes, or analysis results.

If such situations are detected, the journal reserves the right to request an explanation from the author(s), require corrections, remove the manuscript from the evaluation process, reject the manuscript, or initiate correction/retraction procedures for published articles.

5. Responsibility for Sources, Citations, and Accuracy

Sources, citations, statistical information, historical information, legal information, theoretical explanations, or translation outputs suggested by AI tools must be checked and verified by the author(s).

Authors are responsible for ensuring that all sources used in the manuscript are real, accessible, accurate, and relevant. The use of references suggested by AI tools that do not actually exist or do not support the relevant content may be considered a violation of publication ethics.

6. Use of Visuals, Graphics, Tables, and Data

If visuals, graphics, tables, figures, or similar materials have been created with the assistance of AI tools, this must be clearly disclosed. The copyright status, licensing conditions, accuracy, and ethical suitability of such content are the responsibility of the author(s).

Authors are responsible for ensuring that visuals or graphics created through AI tools are not misleading, manipulative, inaccurate, or in violation of copyright.

7. Use of AI Tools by Reviewers

Reviewers may not upload manuscripts, manuscript sections, tables, data, visuals, or supplementary files submitted for review to generative artificial intelligence tools. The peer review process is based on confidentiality, and reviewers may not share manuscript content with third parties or with digital systems that process data.

If reviewers use AI tools only for language editing while preparing their review reports, such use must be limited and must not violate the confidentiality of the manuscript. The scientific judgment, criticism, and recommendations in the review report must be based on the reviewer’s own expertise.

8. Use of AI Tools by Editors

Editors may use AI tools only for limited and auxiliary purposes during the publication process. Editorial decisions, including acceptance, rejection, revision, reviewer assignment, and ethical assessment, cannot be delegated to artificial intelligence tools.

Editors are responsible for protecting the confidentiality of authors and reviewers. Manuscript files, reviewer reports, author information, or editorial correspondence may not be uploaded to AI tools in a way that violates confidentiality.

9. Plagiarism, Similarity, and Ethical Review

Dicle Akademi Journal recognizes that the use of artificial intelligence does not legitimize plagiarism, data fabrication, fabricated references, duplicate publication, inappropriate authorship, or unethical content production. Manuscripts prepared with AI assistance are subject to the journal’s existing ethical principles, publication policy, similarity check, and peer review processes.

When necessary, the journal may request additional explanations from authors regarding AI use, including information about the tool used, the analysis process, data files, code, source verification, or corrections.

10. Updating the Policy

Generative artificial intelligence technologies and academic publishing standards are developing rapidly. Therefore, Dicle Akademi Journal reserves the right to update this AI use policy in accordance with national and international publication ethics principles, ethical standards, and indexing criteria.

Effective date: 20 May 2026