Ethical Principles and Publication Policy
Publication Ethics
The publication processes of Van Journal of Humanities and Social Sciences (ViSBiD) are based on the principle of producing, developing and sharing information in an unbiased manner with scientific method. In the realisation of scientific production; publishers, editors, authors, referees and readers must comply with ethical principles. In this context, the publication ethics and open access policy of Van Journal of Humanities and Social Sciences requires all components of the publication process to comply with ethical principles in line with the guidelines and policies published by the Committee on Publication Ethics (COPE) in open access (for example, "Committee on Publication Ethics (COPE) Code of Conduct and Best Practice Guidelines for Journal Editors; "Code of Conduct and Best Practice Guidelines for Journal Editors" and "COPE Best Practice Guidelines for Journal Editors").
When cases such as manipulation, distortion and fabrication of data used in articles are detected, the institution where the author of the article works is officially notified of this situation and the article is rejected. ViSBiD has the right to request the output files of the analysis results from the authors according to the feedback given by the editor and/or referees. Only one of the studies uploaded to the system by the same author(s) in a year is evaluated. If accepted, it is published. The following ethical duties and responsibilities of ViSBiD have been prepared in accordance with the guidelines and policies of the Committee on Publication Ethics (COPE).
Ethical Responsibilities of Authors
Author(s) submitting manuscripts to Van Journal of Humanities and Social Sciences are expected to comply with the following ethical responsibilities:
• The publication processes applied by Van Journal of Humanities and Social Sciences are based on the impartial and reputable development and dissemination of knowledge, aiming to improve the quality of the work of the authors and the institutions they are affiliated with, and guided by ethical standards that directly and first•degree bind everyone involved in the publication network.
• Studies submitted to ViSBiD must be original, and citations and quotations must be complete and accurate according to the journal rules.
• Person(s) who do not contribute intellectually to the content of the study should not be indicated as an author.
• Any situations and relationships that may constitute a conflict of interest, if any, of the studies submitted to the journal should be explained.
• The journal management may request raw data from the author(s) within the framework of the evaluation process, in such a case, the author(s) should be ready to present the expected data and information to the Editorial Board.
• The author(s) should have a document showing that they have the rights to use the data used, the necessary permissions related to the research/analyses, or the consent of the experimental subjects.
• In the event that the author(s) notices a mistake or error in the published, early view or review stage of the manuscript, he/she has the obligation to inform the Editor or the Editorial Board and to cooperate with the editor in the correction or withdrawal process.
• Authors cannot have their manuscripts in the submission process of more than one journal at the same time. Each application can be started after the completion of the previous application. Work published in another journal cannot be submitted to Van Journal of Humanities and Social Sciences.
• Only 1 (one) of the studies uploaded to the system belonging to the same author(s) within one (year) is evaluated. If accepted, it is published.
• It cannot be proposed to change the author responsibilities (such as adding an author, changing the author order, removing an author) of a study whose evaluation process has started.
Ethical Duties and Responsibilities of Editors
General Duties and Responsibilities
The editorial board is responsible for every publication published in Van Journal of Humanities and Social Sciences. In the context of this responsibility, editors have the following roles and obligations:
• To endeavour to meet the information needs of readers and authors,
• Ensuring the continuous development of the journal,
• Carrying out processes to improve the quality of studies published in the journal,
• Supporting freedom of thought,
• Ensuring academic integrity,
• Continuing business processes without compromising intellectual property rights and ethical standards,
• Demonstrating openness and transparency in terms of publication in matters requiring correction and explanation.
Relations with the Reader
The Editorial Board should make decisions by taking into account the expectations of knowledge, skills and experience needed by all readers, researchers and practitioners. It should pay attention that the published studies contribute to the readers, researchers, practitioners and scientific literature and are original. In addition, editors are obliged to take into account the feedback from readers, researchers and practitioners and to provide explanatory and informative feedback.
Relations with Authors
The duties and responsibilities of the editors towards the authors are as follows:
• Editors should make a positive or negative decision based on the importance, original value, validity, clarity of expression, and the aims and objectives of the journal.
• Unless there is a serious problem with the studies that are suitable for the scope of publication, they should be included in the preliminary evaluation stage.
• Editors should not ignore favourable referee recommendations unless there is a serious problem with the study.
• New editors should not change the decisions made by the previous editor(s) unless there is a serious problem.
• "Blind Review and Evaluation Process" should be published and editors should prevent deviations that may occur in the defined processes.
• Authors should be notified and returned in an explanatory and informative manner.
Relations with Referees
The duties and responsibilities of the Editors and Field Editors towards the referees are as follows:
• Determine the referees in accordance with the subject of the study.
• They are obliged to provide the information and guides that the referees will need during the evaluation phase.
• They have to observe whether there is a conflict of interest between authors and reviewers.
• Keep the identity information of the referees confidential in the context of blind refereeing.
• Encourage reviewers to evaluate the manuscript in an impartial, scientific and objective manner.
• Determine practices and policies to improve the performance of reviewers.
• Take necessary steps to dynamically update the referee pool.
• Prevent unkind and unscientific evaluations.
• Take steps to ensure that the referee pool consists of a wide range of referees.
Relations with the Editorial Board
Editors should ensure that all editorial board members carry out the processes in accordance with the publication policies and guidelines. They should inform the Editorial Board members about the publication policies and keep them informed about the developments. Editors should also
• Ensure that editorial board members evaluate the studies impartially and independently.
• Identify new members of the Editorial Board who can contribute and have appropriate qualifications.
• They should send the studies suitable for the expertise of the members of the Editorial Board for evaluation.
• Interact regularly with the Editorial Board.
• Organise meetings with the Editorial Board at regular intervals to review the development of the journal and publication policies.
Relations with the Journal Owner and Publisher
The relationship between the editors and the publisher is based on the principle of editorial independence. According to the written agreement between the editors and the publisher, all decisions of the editors are independent from the publisher and the journal owner.
Editorial and Blind Review Processes
Editors are obliged to implement the "Blind Review and Evaluation Process" policies in the journal publication policies. In this context, editors ensure that the evaluation process of each study is completed in a fair, impartial and timely manner.
Quality Assurance
Editors are responsible for the publication of each article published in the journal in accordance with the journal's publication policies and international standards.
Protection of Personal Data
Editors are obliged to ensure the protection of personal data regarding the subjects or images included in the evaluated studies. Unless the explicit consent of the individuals used in the studies is documented, they are responsible for rejecting the study. Editors are also responsible for protecting the personal data of authors, reviewers and readers.
Ethics Committee, Human and Animal Rights
Editors are responsible for ensuring the protection of human and animal rights in the evaluated studies. They are responsible for rejecting the study in the absence of ethics committee approval for the subjects used in the studies and permissions for experimental research.
Precautions Against Possible Abuse and Misconduct
Editors are obliged to take precautions against possible misconduct and abuse. In addition to conducting a rigorous and objective investigation in identifying and evaluating complaints regarding this situation, it is among the responsibilities of the editor to share the findings on the subject.
Ensuring the Integrity of Academic Publications
Editors should ensure that errors, inconsistencies or misleading judgements in the manuscript are corrected quickly.
Protection of Intellectual Property Rights
Editors are responsible for protecting the intellectual property rights of all published articles and defending the rights of the journal and the author(s) in case of possible violations. In addition, editors are obliged to take the necessary measures to ensure that the contents of all published articles do not violate the intellectual property rights of other publications.
Constructivism and Openness to Discussion
Editors
• Should take into account the convincing criticisms of the works published in the journal and show a constructive attitude towards them.
• They should give the author(s) of the criticised studies the right to reply.
• They should not ignore or exclude studies with negative results.
Complaints
The editors are obliged to carefully examine complaints from authors, reviewers or readers and respond in an enlightening and explanatory manner.
Political and Commercial Concerns
The owner of the journal, the publisher, and no other political or commercial factors influence the independent judgement of the editors.
Conflicts of Interest
The editors guarantee the independent and impartial completion of the publication process, taking into account conflicts of interest between the author(s), reviewers and other editors.
Ethical Responsibilities of Referees
The evaluation of all studies by "Blinded Refereeing" directly affects the quality of the publication. This process provides confidence through objective and independent evaluation of the publication. In Van Journal of Humanities and Social Sciences, the evaluation process is carried out with the principle of double blind refereeing. Reviewers cannot communicate directly with the authors, and evaluations and comments are communicated through the journal management system. In this process, reviewer comments on evaluation forms and full texts are communicated to the author(s) through the editor. In this context, reviewers who evaluate studies for ViSBiD are expected to have the following ethical responsibilities:
• Only accept to review manuscripts related to their field of specialisation.
• They should evaluate with impartiality and confidentiality.
• If he/she thinks that he/she is faced with a conflict of interest during the evaluation process, he/she should refuse to review the study and inform the journal editor.
•Due to the principle of confidentiality, they should destroy the studies they have reviewed after the evaluation process. They can only use the final versions of the studies they have reviewed only after they are published.
• Evaluate objectively only in relation to the content of the study. They should not allow nationality, gender, religious beliefs, political beliefs and commercial concerns to influence the evaluation.
• Evaluate in a constructive and courteous manner. They should not make derogatory personal comments containing hostility, slander and insult.
• They should carry out the work they have accepted for evaluation on time and in accordance with the above ethical responsibilities.
• While making the evaluation, they should show what kind of errors and deficiencies there are in the text, and should not just fill in the article scoring sheet.
Ethical Responsibilities of the Publisher
Van Journal of Humanities and Social Sciences Editors and Editorial Board act with the awareness of the following ethical responsibilities:
• The editors are responsible for all processes of the studies submitted to Van Journal of Humanities and Social Sciences. In this context, editors are the decision•makers, regardless of economic or political gains.
• It is committed to independent editorial judgement.
• It protects the ownership and copyright of every article published in Van Journal of Humanities and Social Sciences and undertakes the obligation to keep a record of each published copy.
• It has the responsibility to take measures against all kinds of scientific misconduct, citation gangsterism and plagiarism related to editors.
If You Encounter an Unethical Situation
If you encounter any unethical behaviour or content in Van Journal of Humanities and Social Sciences other than the ethical responsibilities mentioned above, please report it via e-mail to visbid@yyu.edu.tr.
December 30, 2024
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