Generative Artificial Intelligence (AI) Policy
TÜBA-HER Journal adopts the principles published by COPE, WAME (World Association of Medical Editors) and YÖK (Ethical Guidelines on the Use of Generative Artificial Intelligence) on the use of generative artificial intelligence (AI).
This policy aims to establish principles regarding the ethical and scientific use of generative artificial intelligence technologies. Its primary objectives are to ensure that generative AI-powered tools are used in academic writing and analysis processes in a conscious, responsible, and transparent manner, while also protecting the principles of data privacy, academic integrity, and scientific reliability.
This policy is subject to the journal's ethical principles and publication policies. It will be updated as necessary, taking into account the constantly evolving nature of generative artificial intelligence technologies.
Generative Artificial Intelligence Use Policy for Author(s)
Authorship and Responsibility
- Under no circumstances should generative artificial intelligence tools be listed as author(s) or co- author(s) of an academic article.
- Under no circumstances should generative artificial intelligence tools be listed as author(s) or co- author(s) of an academic article.
- The author(s) of the article take full responsibility for the content, accuracy, and originality of the submitted work.
- The use of AI tools does not eliminate the authors' scientific, ethical, and intellectual responsibilities.
- The use of AI tools does not eliminate the scientific, ethical, and intellectual responsibilities of the author(s).
- The journal strictly prohibits the use of AI for the purpose of creating fake author(s) or distorting identities.
- All responsibility in this regard lies with the author(s).
- The author(s) are responsible for verifying all content, citations, and sources derived from AI outputs; the author(s) are solely responsible for fabricated or unverifiable references.
- Contributions made through AI tools, such as language editing or visualization, must be reviewed by a human.
Transparency and Disclosure
- The use of any AI tool during research, writing, or processes must be clearly and transparently disclosed within the article.
- This disclosure should be included in the “Methods” or “Acknowledgments” section, as appropriate.
- Works to be submitted to the journal must be accompanied by a Copyright Transfer, Authorship Contribution, and Generative Artificial Intelligence (AI) Declaration Form.
- Works to be submitted to the journal must be accompanied by a Copyright Transfer, Authorship Contribution, and Generative Artificial Intelligence (AI) Declaration Form.
- The disclosure must specify in detail how and for what purpose the AI tools were used, including their full names and version numbers.
- The table below shows the areas of generative AI use and usage rates at different stages of the research process:
Generative Artificial Intelligence Application Areas | Generative Artificial Intelligences | Artificial intelligence Usage Rate (%) <10 | Artificial intelligence Usage Rate (%) 11-20 | Artificial intelligence Usage Rate (%) 21-35 | Artificial intelligence Usage Rate (%) >35 |
| 1. Idea/Concept, Method and Design (Research idea, research question, assumptions and hypotheses) | |||||
| 2. Literature research (Literature review on the research problem and its evaluation in the context of the research topic) | |||||
| 3. Data Collection and Analysis (Planning, conducting, analyzing and interpreting the data collection process) | |||||
| 4. Formation of the Text (Writing and revisions of the article) | |||||
| 5. Translation into English (Translation of the text submitted for publication into English, including Abstract, Extended English Abstract) | |||||
| 6. Translation from Foreign Languages (Translation from foreign language materials used in the construction of the text) | |||||
| 7. Abstracting from Written Sources Used in Article Writing | |||||
| Other (specify): |
Generative Artificial Intelligence Usage Policy for Editors
Confidentiality and Intellectual Property Liability
- Editors should not upload unpublished articles, their files, images or any related information to AI tools.
- Protecting the confidentiality of the submitted content and securing the intellectual property rights of the author(s) are among the main responsibilities of the editors.
- All responsibility in this regard lies with the editor(s).
Using AI in the Evaluation Process
- Editors may use AI tools at specific stages of the editorial workflow, such as initial eligibility screening or reviewer selection, only with the explicit approval of journal management.
- Any such use of AI should be transparently communicated to the author(s).
Management of Suspicious Misuse
- Where there is uncertainty or concern about the use of AI, editors should communicate openly and transparently with the author(s), requesting supporting evidence where necessary.
- Cases requiring further investigation should be referred to the journal management for formal consideration.
- When in doubt, decisions should not be made solely on the basis of automated "AI detection tools"; multiple lines of evidence such as language consistency, data/citation verification, and author disclosures should be considered.
Evaluation of Author(s)'s Statements on the Use of Generative Artificial Intelligence
- Editors are expected to carefully review the author(s)' statements regarding the use of AI tools and request clarification or additional information when necessary.
- It is the responsibility of the editors to assess whether the declared use of AI is in accordance with the established policies of the journal.
Following Policy Developments
- Editors should closely follow developments in AI technologies and be aware of the journal's updated policies in this area.
Generative Artificial Intelligence Usage Policy for Reviewers
Detection of AI Use
- Reviewers are encouraged to try to identify possible unreported use of AI in the manuscripts they review and to inform the editors if they suspect such a situation.
- However, such assessments should be based on clear and objective evaluation criteria.
Confidentiality and Ethical Responsibility
- Reviewers should not upload unpublished manuscripts or any related documents submitted for review to AI platforms under any circumstances.
- Such actions may violate confidentiality and infringe on intellectual property rights.
- The review process should be conducted based on the reviewer's own level of expertise and knowledge.
- All responsibility in this regard lies with the reviewer(s).
- The production of reviewer reports by AI is prohibited; if AI is used solely for language editing purposes, this must be clearly stated.
Evaluation Ethics
- Reviewers should evaluate the authors' use of AI impartially; personal opinions or biases should not interfere with the journal's established policies.
- Any feedback or criticism regarding the use of AI should be constructive and consistent with the journal's official guidelines.
Permitted Areas for Generative Generative Artificial Intelligence Use
- Conceptual Diagrams and Explanatory Visuals: AI can be used to visually express theoretical ideas, conceptual frameworks, or processes.
- Data Visualization: Author(s) can use AI tools to improve the visual presentation of research data.
- Graphical Descriptions and Representative Visuals: Visuals created with AI can be used as symbolic or explanatory representations to simplify and clarify complex ideas.
- Language Editing: Author(s) can use AI for limited purposes such as correcting spelling and grammar errors in the text.
Restricted or Prohibited Areas of Generative Artificial Intelligence Use
- Content Creation: It is not appropriate for AI to generate important sections of the article (such as the abstract, introduction, literature review, or discussion).
- Production and Interpretation of Research Outcomes: AI tools should not be used to generate, report, or interpret research results.
- Reference Production and Citation: It is strictly prohibited to use AI tools to generate fabricated, unverifiable, or non-existent references.
- Academic Writing and Justification: The development of the article's main arguments, theoretical contributions, and main thesis is solely the responsibility of the author(s).
Procedure in Case of Policy Violation
- If the use of AI tools is not clearly stated or if they are used in a manner contrary to these guidelines, the article may be rejected during the review process.
- If a violation is detected after publication, corrective measures such as publishing a correction or retracting the article may be taken.
- Repeated or serious violations of this policy may result in the journal rejecting future submissions from the author(s).
Future Updates
The journal supports innovative approaches in academic research while maintaining scientific standards and ethical principles. The aim is to improve both publication quality and scientific contribution while maintaining this balance.
This policy will be regularly reviewed and updated in line with technological developments and changes in academic standards.
TÜBA Higher Education Research / Review (TÜBA-HER) is indexed in ESCI, TR Dizin, EBSCO, and Google Scholar.
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