EurAsian Journal of Oral and Maxillofacial Surgery (EJOMS) – Author Guidelines

Welcome to the EurAsian Journal of Oral and Maxillofacial Surgery (EJOMS). To ensure a professional and efficient peer-review process, authors are required to adhere to the following structural and formatting guidelines.

1. Accepted Article Types and Requirements

Full-length Articles: These are original research reports and comprehensive clinical studies that contribute significant new knowledge to the field of oral and maxillofacial surgery. Manuscripts in this category must strictly follow the complete IMRAD structure. The total length of the manuscript, including a structured abstract of up to 300 words, should not exceed 3,500 words. Authors may include a maximum of 6 figures or tables (please note that composite or multi-part figures are not accepted) and are limited to 35 references.

Case Reports: EJOMS welcomes the submission of unique or exceptionally rare clinical cases that offer significant educational insights or illustrate novel surgical approaches. These reports should be concise, with a total word count limit of 1750 words, including a brief 150-word abstract. Submissions may include up to 5 figures or tables and a maximum of 15 references. To maintain focus, case reports are limited to a maximum of five authors.

Letters to the Editor: This format is reserved for scholarly comments regarding articles recently published in EJOMS or for sharing brief, impactful clinical observations. Letters should be focused and not exceed 500 words and 5 references. Authors may include up to 2 figures or tables to support their points. This category does not require an abstract and is limited to five authors.

Short Communications: These manuscripts are intended for the rapid dissemination of preliminary research findings, innovative technical notes, or brief clinical updates. The text is limited to 500 words and should not include an abstract, introduction, or discussion section. Authors may provide up to 4 figures or tables and 5 references. The author list is limited to five individuals.

Review Articles: EJOMS publishes high-level reviews that provide a critical synthesis of current literature on specific topics. Please note that review articles are accepted by invitation from the Editor only. Formatting and length requirements for invited reviews will be provided directly to the authors during the invitation process.

2. Manuscript Structure: Abstract and the IMRAD Protocol

To ensure consistency and discoverability, EJOMS requires specific structures for abstracts and main texts based on the article type.

Abstract and Keywords

The abstract serves as a standalone summary of the work. It should not contain citations or abbreviations (unless defined upon first use).

• Structured Abstract (For Original Research Articles): Original research manuscripts must feature a structured abstract of no more than 350 words, explicitly divided into the following four headings:
  • Objective: Briefly state the primary purpose of the study, the research question, or the hypothesis being tested.
  • Methods: Describe the study design, setting, participants, and the essential procedures or statistical tests employed.
  • Results: Present the most significant findings, including key data and their statistical significance (p-values).
  • Conclusion: Provide a concise summary of the clinical implications and the main takeaway based directly on the results.
• Unstructured Abstract (For Case Reports and Other Types): For case reports and other applicable formats, a narrative (unstructured) abstract of no more than 150 words is required. This should be a single, cohesive paragraph that provides a clear overview of the clinical case, its uniqueness, and its contribution to the existing literature.
• Keywords: Immediately following the abstract, provide 3 to 6 keywords. Authors are strongly encouraged to use terms from the Medical Subject Headings (MeSH) database to ensure the article is easily indexed and searchable.

The IMRAD Protocol (For Original Research)

Main text submissions for original studies must follow the IMRAD structure to maintain scientific clarity:

• I - Introduction: Provide the clinical background and the rationale for the study. Clearly identify the knowledge gap and state the specific research objective.
• M - Methods (Materials and Methods): Detail the study design, ethical approvals (IRB), participant selection, and technical protocols. This section must provide enough detail to allow for exact replication of the study.
• R - Results: Report findings objectively and logically. Use tables and figures to support complex data, ensuring they are referenced in the text.
• A - and D - Discussion: Interpret the findings in the context of existing literature. Discuss the clinical significance, address the limitations of the study, and conclude with the main findings. Avoid speculative statements not supported by the data.

3. General Submission Guidelines

• References: Citations must be numbered sequentially in the order they appear in the text and formatted as superscripts. The reference list at the end of the manuscript must follow this numerical order (not alphabetical). Examples fort he references; For further information please visit https://www.nlm.nih.gov/bsd/uniform_requirements.html#journals . For abbreviations of journal names, see the List of Journals Indexed in Index Medicus or access the list at http://www.nlm.nih.gov/tsd/serials/lji.html. 
  Sample references are given below:
  Journal article
  Halpern SD, Ubel PA, Caplan AL. Solid-organ transplantation in HIV-infected patients. N Engl J Med. 2002 Jul 25;347(4):284-7.
  Article not in English
  Ellingsen AE, Wilhelmsen I. Sykdomsangst blant medisin- og jusstudenter. Tidsskr Nor Laegeforen. 2002;122(8):785-7. Norwegian.
  Optional: Translation of article title (MEDLINE/PubMed practice):
  Ellingsen AE, Wilhelmsen I. [Disease anxiety among medical students and law students]. Tidsskr Nor Laegeforen. 2002 Mar 20;122(8):785-7. Norwegian.
  Online journals
  Abood S. Quality improvement initiative in nursing homes: the ANA acts in an advisory role. Am J Nurs [Internet]. 2002 Jun [cited 2002 Aug 12];102(6):[about 1 p.]. Available from: https://journals.lww.com/ajnonline/Fulltext/2002/06000/Quality_Improvement_Initiative_in_Nursing_Homes.31.aspx Subscription required.
  Book chapter
  Meltzer PS, Kallioniemi A, Trent JM. Chromosome alterations in human solid tumors. In: Vogelstein B, Kinzler KW, editors. The genetic basis of human cancer. New York: McGraw-Hill; 2002. p. 93-113.
  Entire book
  Murray PR, Rosenthal KS, Kobayashi GS, Pfaller MA. Medical microbiology. 4th ed. St. Louis: Mosby; 2002.
  Software
  Hayes B, Tesar B, Zurow K. OTSoft: Optimality Theory Software. Version 2.3.2 [software]. 2013 Jan 14 [cited 2015 Feb 14]. Available from: https://linguistics.ucla.edu/people/hayes/otsoft/.
  Database
  CANCERNET-PDQ [database online]. Bethesda, MD: National Cancer Institute; 1996. Updated March 29, 1996
  World Wide Web
  Gostin LO. Drug use and HIV/AIDS [JAMA HIV/AIDS web site]. June 1, 1996. Available at: http://www.ama-assn.org/special/hiv/ethics. Accessed June 26, 1997
• Visuals: All figures and tables must be cited consecutively in the text. As a reminder, EJOMS does not accept composite/multi-part figures to ensure maximum image clarity.
• Ethical Standards: All research involving human or animal subjects must comply with international ethical standards and include appropriate documentation of approval and consent.

4. Title Page Requirements

To maintain the integrity of our double-blind peer-review process, the title page must be submitted as a completely separate document from the main manuscript file. This page must include the full title of the article, which should be concise, informative, and free of non-standard abbreviations, along with a short running title (maximum 50 characters). It must list the full names, highest academic degrees, and institutional affiliations and ORCID ID number of all contributing authors. Please clearly designate one individual as the Corresponding Author, providing their complete postal address, an active email address, and a telephone number. To ensure accurate academic attribution, we strongly encourage the inclusion of ORCID identifiers for all authors. Finally, the title page must contain all declarations, including funding sources, acknowledgments, and a comprehensive statement regarding any potential conflicts of interest.

Further Considerations and Final Checklist

Before finalizing your submission, please ensure that the following critical requirements have been met to avoid any delays in the editoryal process:

• Language and Proofreading: The manuscript must undergo thorough spell-checking and grammar-checking. To maintain high academic standards, we strongly recommend professional language editing if English is not the authors' first language.
• Reference Cross-checking: Verify that every reference cited within the main text is correctly listed in the Reference List, and conversely, that every entry in the Reference List is cited at least once in the text.
• Copyright Permissions: If your manuscript includes copyrighted materials from other sources (such as figures, tables, or extensive text excerpts), you must obtain and include the official written permissions from the original publisher upon submission.
• Competing Interests Statement: A clear conflict of interest statement must be provided on the Title Page. This is a mandatory requirement for all submissions, even if the authors have no competing interests to declare (e.g., please state: "The authors declare that they have no competing interests").
• Author Contribution Form: To adhere to international authorship guidelines, a completed Author Contribution Form must be uploaded as a separate file. This form must explicitly detail the specific roles of each author in the research and manuscript preparation process.
   

Ethical Principles and Publication Policy

Editorial policy
All submissions are subject to editorial review, and all research papers will be forwarded to at least two referees for peer review. When the necessary conditions are not met, an immediate reject decision may be given for papers that are not suitable for publication in the journal. These papers are not usually sent for further peer review, though comments may be provided for the reject decision by the Editor. The Editor will not enter into any correspondence about papers not accepted. The editors reserve the right to make editorial and literary corrections. Any opinions expressed or policies advocated do not necessarily reflect the opinions or policies of the editors, the publisher or AÇBİD.

Allegations of misconduct
Based on the criteria set out by COPE, EJOMS agrees to abide by the process for addressing concerns or issues raised about misconduct.

Authorship and Contributorship
EJOMS applies clear policies (allowing transparency about who contributed to the work and in what capacity) for authorship and contribution requirements, as well as processes for managing potential disputes.
All authors should have made substantial contributions to all of the following:
1. The conception and design of the study, or acquisition of data, or analysis and interpretation of data,
2. Drafting the article or revising it critically for important scientific and intellectual content,
3. Final approval of the version to be submitted.
Minor contributors and non-contributory clinicians who have allowed their patients to be used in the paper should be acknowledged.
 

Copyright
All articles published in EJOMS are licensed under:
Creative Commons Attribution–NonCommercial 4.0 International (CC BY-NC 4.0)
This license allows others to:
Share — copy and redistribute the material in any medium or format
Adapt — remix, transform, and build upon the material
Under the following terms:
Attribution — Appropriate credit must be given to the author(s) and the journal, a link to the license must be provided, and any changes made must be indicated.
NonCommercial — The material may not be used for commercial purposes.
The licensor cannot revoke these freedoms as long as the license terms are followed.
License details:
https://creativecommons.org/licenses/by-nc/4.0/

Note: “Articles published before 2025 were licensed under CC BY-NC-ND 4.0. Articles published from 2026 onward are licensed under CC BY-NC 4.0.

Publication Costs
EJOMS does not charge any submission fees, article processing charges (APCs), publication fees, or peer review fees. All stages of the publication process are provided free of charge to authors and readers.
Prepublication and Research Integrity
The journal clearly defines policies regarding prior publication, plagiarism, and redundant or overlapping publication. All submissions are screened for ethical compliance and originality before publication.

Complaints and Appeals
EJOMS has a clearly defined process for handling complaints against the journal, its staff, editorial board or publisher. We see such complaints and appeals as opportunities for improvement of our journal. Our process will be initiated when the complaint and appeal is received in writing by the editorial office. This process is as follows;
- The complaint and objection are evaluated by the co-editors and forwarded to the relevant field editors. If the complaint or objection cannot be resolved by this team, the problem is forwarded to the editor-in-chief.
- The editor-in-chief can forward the problem to the Ethics Committee, which consists of senior members of the scientific field, and request counselling for a solution.
- If the complainant is not satisfied with the result, the problem is re-evaluated by the editor-in-chief and a clear answer is given within 1 month.

Conflicts of interest / Competing interests
Clear definitions of conflicts of interest and processes for addressing conflicts of interest of authors, reviewers, editors, journals and publishers are as follows:
Conflict of interest refers to a situation where a researcher or author has a personal or financial interest in the subject matter of the research or study. Conflict of interest indicates a situation that may question the impartiality or credibility of research results. Therefore, it is important for conflicts of interest to be clearly disclosed and managed in scientific publications. EJOMS requests that all authors disclose potential sources of conflict of interest. These sources of conflict of interest should be disclosed when they are directly related to the work described in the authors' manuscripts. Potential sources of conflict of interest include factors such as owning a patent or stocks, serving on a company's board of directors, providing consultancy for a company, or receiving speaker fees. The presence of a conflict of interest does not prevent publication, but it must be disclosed. If authors have no conflict of interest, this should also be stated. 

Data and Reproducibility
EJOMS should include policies on data availability and encourage the use of reporting guidelines and the recording of clinical trials and other study designs according to standard practices in their disciplines 
Researchers should report the data and methods they use in their studies in detail. Additionally, they should share the datasets and analysis methods to facilitate the replication of others' work and the verification of results. The purpose of this sharing is to contribute to making scientific research more transparent, reliable, and reproducible. If sharing data compromises ethical standards or legal requirements, authors are not expected to share it.

Preservation and Archiving Policy
The issues published in EJOMS are stored in the database of the library with the EyDES software tool established within the National Library for preservation and archiving purposes. Authors' works are also archived using the archiving facilities provided by DergiPark. Authors are permitted to archive and share their work in institutional repositories and other non-commercial platforms in accordance with the terms of the Creative Commons license.

EJOMS supports the dissemination and long-term preservation of scholarly work.
Authors are permitted to deposit and share the following versions of their manuscript in institutional, subject-based, or other non-commercial repositories:
Preprint (submitted version): May be shared at any time.
Accepted manuscript (author accepted version): May be deposited immediately after acceptance.
Version of Record (published PDF): May be shared and archived immediately upon publication.
There is no embargo period for any version of the manuscript.
When depositing the work, authors must:
Cite the original publication in EJOMS
Provide a link to the published version of record
Indicate the applicable Creative Commons license
This policy ensures compliance with open access principles and supports global knowledge dissemination.

Ethical Oversight
Ethical oversight should include, but is not limited to, policies on consent to publication, publication on vulnerable populations, ethical conduct of research using animals, ethical conduct of research using human subjects, handling confidential data and ethical business/marketing practices.
If the study will be conducted at any institution or organization, approval must be obtained from that institution or organization for conducting the study. In studies involving human subjects, a statement indicating the ethical review and approval by the ethics committee, as well as confirmation that the study conforms to recognized standards, is required (e.g., the Declaration of Helsinki etc). Additionally, it should be stated in the text that informed consent was obtained from all individuals included in the study prior to their participation. Patient confidentiality must be preserved. Photographs need to be edited to prevent identification of human subjects (e.g., using an eye bar). Authors are not required to provide a copy of the consent form to the publisher; however, when signing the publishing license, authors are required to verify that consent has been obtained.
Following the statement that the necessary approvals have been obtained for human clinical trials, the institution, approval number and date of the approval should be stated preferably in the first paragraph of the "Material-Method" section.
In studies involving animal subjects, authors must specify in the Methods section that ethical approval for the protocols and procedures used was obtained, along with the name of the approving body.

Journal Management
A well-described and implemented infrastructure is essential, including the business model, policies, processes and software for efficient running of an editorially independent journal, as well as the efficient management and training of editorial boards and editorial and publishing staff
Editor Selection: Editors should have expertise in areas relevant to the journal's subject matter and target audience. Editors must be diligent in professionalism, impartiality, and ethical principles.
Management of the Peer Review Process: Editors oversee the evaluation process of submitted manuscripts by peer reviewers. During this process, editors must adhere to principles of impartiality, fairness, and expediency.
Selection of Reviewers: Editors should be cautious when selecting expert and unbiased reviewers. It is important for reviewers to possess relevant knowledge and experience regarding the content of the submitted manuscript.
Preservation of Ethical Principles: Editors are responsible for upholding ethical standards in scientific research. In cases of research ethics violations, editors should initiate necessary corrections or retractions and collaborate with relevant organizations.
Content and Quality Control: Editors assess whether submitted manuscripts adhere to the journal's publication standards and quality expectations. Factors such as scientific accuracy, methodological robustness, and language proficiency are taken into consideration.
Publication Decision: Based on evaluation reports from reviewers, editors determine which manuscripts will be published in the journal. This decision should align with the journal's publication policies and objectives.
Management of Author and Reviewer Relations: Editors facilitate communication between authors and reviewers and address conflicts when necessary. Additionally, editors should take necessary measures to prevent conflicts of interest.

Ethical Violations and Definitions

Duplication
The publication of identical or substantially similar articles in more than one journal is defined as duplication. When this situation is detected by the editors, the article is sent back without being evaluated and the editor may prevent the authors from submitting a publication again for a period. The editor may share this situation with the editor of the other journal. The editor of the journal in which the author has previously published may also publicize this situation. 
Simultaneous submission of the same work to more than one journal
It is not considered ethically appropriate for authors to submit the same article to more than one journal at the same time. If this situation is confirmed, the editor may return the article without reviewing it, or reject it regardless of the reviews. It may decide not to accept articles submitted by the corresponding author for a certain period of time. It is also possible to write to the institution to which the author is affiliated or to take all these measures together.
Protocol to Prevent Plagiarism
Presenting the ideas, methods, data, applications, writings, figures, or work of others, either in whole or in part, as one's own work without properly citing the owners in accordance with scientific rules is called “plagiarism.” This is a serious violation of ethical rules and leads to the end of academic life in many countries. EJOMS requires that all submitted articles undergo a plagiarism check and that the results report be submitted. The plagiarism status of submitted works must be checked using current and accepted software. According to these reports, the plagiarism rate is expected to be less than 20%. Detecting plagiarism is not the only criterion for similarity; the author is also expected to comply with citation rules. Even if the similarity rate is 1%, plagiarism can occur if proper citation and reference rules are not followed. Therefore, citation and reference rules must be known, emphasized, and carefully applied.
At the same time, the platform “DergiPark,” where the EJOMS journal is located, runs an automatic plagiarism program for uploaded works, and the results are submitted to the editorial board in the form of a report.
Plagiarism, duplication, ghostwriting/confessed authorship, fabrication of research/data, article splitting, copyright infringement, and concealment of conflicts of interest are unethical behaviors. All articles that do not comply with these standards will be removed from publication, even if they have already been published, and warning letters will be sent to the authors' affiliated institutions.
Forgery
Creating data that is not based on scientific research, editing or altering, reporting or publishing studies presented or published on the basis of false data, and presenting a research as if it was conducted without having been conducted.
Falsifying the data obtained and research records, stating methods, devices and materials not used in the research as if they were used, not evaluating data that contradicts the hypothesis, manipulating data and/or results to fit the relevant theory or assumptions, falsifying or shaping the research results in line with the interests of the persons and organizations supported.
Protection of Participants' Personal Data
EJOMS requires that all research involving personal or sensitive data or materials relating to human participants that are not legally publicly available be subject to formal ethical review. Local authority laws established for the purpose of protecting personal data apply in this regard. For details, please visit https://www.kvkk.gov.tr/Icerik/4185/6698-Sayili-Kisisel-Verilerin-Korunmasi-Kanununun-Amaci-ve-Kapsami. 
Handling Allegations of Research Misconduct
EJOMS adheres to the Ethical Toolkit for a Successful Editorial Program as defined by COPE. The editors of EJOMS will take all necessary precautions to prevent the publication of manuscripts that contain plagiarism, citation manipulation, data falsification, data fabrication, and other research misconduct. Furthermore, in no case will EJOMS editors knowingly allow such misconduct to occur. When EJOMS editors become aware of any research misconduct related to a published article, they will take appropriate action following COPE's guidelines.

Article Withdrawal Process

The Editorial Board or Editor(s) of the EurAsian Journal of Oral and Maxillofacial Surgery processes appeals, complaints or withdrawal requests in accordance with COPE guidelines. https://publicationethics.org/node/19896. The Editorial Board or Editor(s) of EurAsian Journal of Oral and Maxillofacial Surgery is always ready to issue corrections, clarifications, withdrawals or apologies when necessary. In accordance with the editorial policy of the EurAsian Journal of Oral and Maxillofacial Surgery, the duties and responsibilities regarding the withdrawal of a publication by the author(s) or editor(s) are specified below.

Manuscript Withdrawal by Author(s);
If the author(s) wish to withdraw a manuscript that is in the review or early view stage or has been published, they can apply by stating their reasons. In this process, the author(s) are obliged to cooperate with the journal editors. The process should be carried out as follows:
- The corresponding author(s) must submit to the Editor a written letter about the withdrawal of the manuscript, including the original signatures of all authors.
- The Editor/Editors or the Editorial Board of EurAsian Journal of Oral and Maxillofacial Surgery will review the withdrawal notification and make a decision within 30 days at the latest after the form is received by the journal.

Article Withdrawal by Editor
The Editor(s) or Editorial Board of the EurAsian Journal of Oral and Maxillofacial Surgery is obliged to suspend the publication of a manuscript in the review or early view stage or in the case of suspected ethical or copyright violations, errors or plagiarism, or to investigate if the manuscript has already been published. This process is carried out as follows:
- EurAsian Journal of Oral and Maxillofacial Surgery Editor/Editors or Editorial Board; when it is determined as a result of the investigation that there is an ethical or copyright violation or error or plagiarism in a study under evaluation, it terminates the publication process and notifies the author(s) of the article by reporting the irregularity in detail.
- EurAsian Journal of Oral and Maxillofacial Surgery Editor(s) or Editorial Board; when it is determined as a result of the investigation that there is an ethical or copyright violation or error or plagiarism in an early appearance or published study, the following article withdrawal procedures are carried out within 30 days at the latest after the decision is taken.
The study in which an ethical violation is detected:
- While the Abstract and Full Text in the electronic display remain in place, the phrase “Withdrawn:” and the date of withdrawal are added next to the article name in the “Table of Contents” section of the issue in question and at the beginning of the article title in the display, and the study, the reasons for withdrawal and detailed sources of evidence, if any, are published together with the notifications of the institutions and organizations to which the author(s) are affiliated.
- The withdrawal notice is announced on the main page of the journal website.
- The retracted article is added to the “Table of Contents” of the first electronic and/or printed issue of the journal to be published by writing “Withdrawn: Title of Study” and starting from the first page, the reasons for the withdrawal of the article and the original citations cited therein are shared with the public and researchers.
- The above-mentioned withdrawal notifications are forwarded to the institution and organization(s) to which the author(s) is affiliated.
- The above-mentioned withdrawal notices are forwarded to the institutions and organizations where the Journal is indexed and the Presidency of the National Library to be recorded in the indexing systems and catalogs.
In addition, the Editor/Editors or Editorial Board of EurAsian Journal of Oral and Maxillofacial Surgery may recommend to the publishers or editorial boards that have published the work of the author(s) who committed ethical violations to ensure the validity and reliability of the published work or to withdraw it.

Peer review processes
All peer review processes must be transparently described and well managed. Journals should provide training for editors and reviewers and have policies on diverse aspects of peer review, especially with respect to adoption of appropriate models of review and processes for handling conflicts of interest, appeals and disputes that may arise in peer review
The acceptance criteria for all papers are the quality and originality of the research and its significance to journal readership. Papers are sent for evaluation when the Editor determines that the article meets the appropriate quality and relevance requirements. Suitable papers are sent to at least two independent referees. Authors are encouraged to suggest referees of international standing. Referees provide recommendations on the originality and scientific merit of the paper; the Editor-in-Chief and editorial board then make the decision regarding publication. The Editor's decision is final.

Post-publication Discussions and Corrections
Journals must allow debate post publication either on their site, through letters to the editor. They must have mechanisms for correcting, revising or retracting articles after publication
Editors may issue a correction publication when they identify minor errors in published articles. If these errors are significant enough to potentially alter the results or findings of the article, editors may consider retracting the article. If there are indications that authors have misused the research or publication, if the reliability of the findings is in question, or if investigations by the authors' institutions appear inconclusive or unfair, editors may consider issuing an expression of concern.

Open Access Policy 
Open Access Statement
EurAsian Journal of Oral and Maxillofacial Surgery (EJOMS) is a fully open access journal.
All articles published in EJOMS are made immediately and permanently available online free of charge to readers worldwide. The journal operates in accordance with the DOAJ definition of open access.
This means that users are free to:
Read, download, copy, distribute, print, search, or link to the full texts of articles (Creative Commons Attribution–NonCommercial 4.0 International (CC BY-NC 4.0))
Crawl the content for indexing
Pass the content as data to software
Use the material for any other lawful purpose
without financial, legal, or technical barriers, other than those inseparable from gaining access to the internet.
There is:
No embargo period
No requirement for registration or login to access content
Immediate access to the final published version of record
Open access in EJOMS ensures the widest possible dissemination and visibility of published research and supports the global exchange of scientific knowledge.