The Journal of Islamic Civilization Studies is an academic journal that aims to publish quality scientific studies through a correct process and to contribute to the development of scientific knowledge. In line with this goal, it is essential that all stakeholders involved in the publication process of the journal (authors, publisher, referees and editors) comply with ethical principles.
Authorship and Contributorship
Who is an author?
As recommended by the ICMJE, an author is a person who meets the following four conditions.
- Substantial contributions to the conception or design of the work; or the acquisition, analysis, or interpretation of data for the work,
- Drafting the work or reviewing it critically for important intellectual content,
- Final approval of the version to be published,
- Agreement to be accountable for all aspects of the work in ensuring that questions related to the accuracy or integrity of any part of the work are appropriately investigated and resolved.
Those who meet all four criteria are designated as authors. Those who do not meet them are considered non-author contributors.
How is the contribution rate determined?
The contribution rates of the authors included in the study are determined by the authors of the study. Our journal expects the contribution rate of the first author to be higher, but the responsibility in this regard belongs to the authors and the final decision will be made according to their statement. The following points should be noted about co-authorship.
- Each coauthor of the manuscript should directly aware that the submission is being made in their name.
- Contribution rates of the authors involved in the study should be indicated.
Author Authentication
- All authors contributing to the study must be a member of Dergipark and have ORCID.
- The contact information of all authors should be up-to-date and accurate, and the journal management should be able to reach them when necessary.
Peer Review Process
- We forward the manuscripts submitted to our journal to two reviewers for evaluation.
- We select reviewers based on their expertise in the subject matter of the submitted work.
- We make sure that the reviewers are not from the same institution as the author.
- We delete author information from the manuscripts we send to reviewers.
- We do not send the files returned from the reviewer to the author for revision until we are sure that the information belonging to the reviewer does not remain.
- We try to ensure that the review is unbiased and accurate by hiding the details of the reviewers and authors from each other.
- Since we have a field editor in every discipline we accept for publication, we do not accept reviewer suggestions from authors.
- If the reviewer discovers the identity of the author, we ask them to stop the review and return the manuscript to us.
- We check whether the reviewers' citations to their own work are necessary and remove the unnecessary ones before sending the manuscript to the author so that blind reviewing is not harmed.
- When we find that the reviewer has secretly added their work to the bibliography, we reject the review and warn them.
- Since we work on a voluntary basis, we cannot pay our reviewers, but we publish the reviewers' names below the issue.
Concurrent Submission
A manuscript submitted to our journal may not be submitted simultaneously to other journals. If this is reported to us:
- We suspend review in under way and consult with other journals editor to conduct investigation.
- We compare manuscripts that submitted first, check contents and author list.
- If the manuscripts are same or similar but the authors are different, we will reject the article and take steps to prevent the authors from submitting articles to our journal.
- If both manuscripts are by the same author, we contact the author to clarify the situation.
- If the author's response is that the error is the result of a misunderstanding or ignorance, and this response is satisfactory, then we ask the author to specify how his/her manuscripts in other journals should be handled. (If he/she wants revision or rejection of other manuscript)
- If the author's answer is not satisfactory, we reject the article. We notify all authors and reviewers. We inform the author's institution and the author's supervisor.
- Click here for COPE's Concurrent Submission of a Manuscript to Multiple Journals flowchart.
Plagiarism
Plagiarism is presenting someone else's views, thoughts and expressions as one's own without proper referencing. We try to prevent this kind of fraud by similarity testing all manuscripts submitted to our journal, but we may also encounter situations that exceed the test. When we suspect or receive a report of plagiarism, we take the following steps, regardless of whether the work is in the process of publication or has already been published.
Plagiarism in a Submitted Manuscript
- If the work is in review, we inform the reviewers and stop the process.
- We check degree of copying.
- In the case of minor copying of short phrases, we inform the author and ask him to correct the manuscript.
- In the case of major plagiarism, we contact the authors and notify them.
- If we do not receive satisfactory or no response from the author, we reject the work. We inform the referees, the author's institution and supervisor.
- When we receive a satisfactory answer from the author that he/she has made a mistake, we ask him/her to decide whether to reject or correct the article.
Plagiarism in a Published Article
- We check degree of copying.
- In the case of minor copying of short phrases, we inform the author and ask him to publish correction.
- In the case of major plagiarism, we contact the authors and notify them.
- If we do not receive satisfactory or no response from the author, we withdraw the article, inform the author's institution and supervisor.
- When we receive a satisfactory answer from the author that he/she has made a mistake, we ask him/her to decide whether to withdraw the article or publish correction.
In the case of self-plagiarism or duplication, we follow the same steps as listed above.
Click here for COPE's plagiarism in submitted manuscript flowchart, here for plagiarism in published article flowchart, and here for self-plagiarism flowchart.
Use of AI
The following points should be considered in the use of AI tools:
- Authors must be human, AI tools cannot be added to the list of authors.
- AI tools cannot be held responsible in any case.
- The responsibility for all ethical violations, even if they are caused by AI, belongs to the authors of the study.
- Authors should clearly state, in the ethical statement, which AI model they are using and for what purpose.
- If necessary, it should be stated in the method how AI tools were utilized.
- Editors should never upload submitted manuscripts to AI tools, regardless of the purpose.
- Editors should never upload any text containing information about manuscripts or authors (including decisions etc.) to AI tools, even for language correction.
- Reviewers should never upload manuscripts to AI tools, regardless of the purpose.
- Reviewers should never upload reports they created for decision-making purposes that containing information about works to AI tools, even for language correction.
Fabrication
- The data in the manuscripts submitted to the journal must be verifiable.
- If there is a suspicion that the data are fabricated, the issue is investigated by us.
- The author is obliged to verify the data as requested by the journal.
- If the author cannot provide a satisfactory answer, the manuscript is rejected or, if published, withdrawn and the author's institution is notified.
- Click here for COPE's fabricated data in a submitted manuscript flowchart and here for fabricated data in a published article.
Citation Manipulation
In order to increase the citation rate
- Authors referring to their own work,
- Reviewers asking authors for citations,
- Editors asking authors for citations for themselves or for the journal,
- Editors or reviewers inserting their own sources into the article,
The above-mentioned are considered as citation manipulation and are not accepted. If this situation is detected, those concerned are warned and the added citations are deleted. If the wrongly cited article is published, it is withdrawn or a correction is published.
Whether the citation is unfair or not is determined by the relevance of the cited source. This is also the rule when referees cite their own sources when requesting a correction.
Conflicts of Interest
- As we are a non-profit, free journal, we do not make any financial gain from the articles we publish.
- We keep communication with authors and reviewers at a formal level and do not privilege any author.
- We process articles according to the date of receipt and publish them according to the date of acceptance.
- We make efforts to send manuscripts to reviewers who have no relationship with the author.
- We do not involve editors who have an inescapable relationship with the author in the publication process.
- When the editorial team or someone from our institution submits a manuscript to our journal, we follow the same procedures as for other manuscripts.
- In order to prevent journal editorial board member and Kütahya Dumlupınar University staff from exerting influence over the editorial team, we do not accept requests for them to act as intermediaries by contacting editors regarding their own work or that of their acquaintances.
- We do not accept requests from individuals who seek preferential treatment for a manuscript submitted to the journal by exploiting their position, status, or proximity to the journal's editorial board or Kütahya Dumlupınar University staff.
Retraction Policy
Authors, institutions or editors may request the retraction of a published article. The editor will retract an article if any of the following issues are determined:
- The article's findings are unreliable due to major errors in the data, data fabrication, data alteration, or incorrect conclusions.
- The autorship cannot be verified.
- Any kind of misrepresentation, such as deception, fraud, plagiarism, concealing the use of AI, or misrepresentation of responsibility.
- Significant similarity to a previously published work.
- Sharing previously published findings without permission or proper citation.
- Unauthorized use of data that would affect the results if removed from the article.
- Failure to comply with copyright or other legal issues.
- Ethical violations.
- Compromising blind peer review or the publication process.
- Concealing a conflict of interest by the author that could influence the editors's or reviewers' suggestions for correction.
Retracted work remains accessible and is clearly marked such.
There is no need to retract the article in the following cases. The issue is resolved with a correction article:
- Identification or errors that do not affect the main findings and can be corrected.
- Disclosure of conflicts of interest that do not affect the results of the work.
- Disagreement between authors that do not affect the outcome of the work and for which the author's contributions are verifiable.
Data Availability
- If the data used in the studies published in our journal are open to access, the information required to access them (DOI, etc.) should be indicated.
- If the data used in the study are not accessible, the reason for this should be clearly stated.
- If the data used in the study requires permission, the necessary permission must be obtained and uploaded to the system with the article file as an additional file.
Intellectual Property
- The copyrights of the articles published in our journal belong to their authors. Except for the reproduction of the data presented in the studies for commercial purposes, it is free to use with attribution, including for commercial purposes.
- On the other hand, the data in the articles sent to us must be used in accordance with the licenses of the sources from which they are taken. If, during or after publication, we suspect or receive a report of improper use of data, we investigate the matter.
- If, after contacting the author, it becomes clear that a breach has occurred, we reject the publication in process and withdraw the published article.
Complaints and Appeals
- As publishers and editors, it is imperative that we adhere to the aforementioned guidelines and ethical rules and do not allow ethical violations under any circumstances, as well as provide solutions to the situations that occur.
- Likewise, those who submit manuscripts to our journal or review the manuscripts should not violate the ethical principles and should inform the editor in cases that occur and know that they can file a complaint in case of irregularities.
- The author can appeal the rejection of his/her manuscript. In this case, the editorial team is obliged to provide the author with a valid justification. If we are unable to provide the author with a justification, we will apologize to him/her and re-process the manuscript.
- The author's objections and complaints about the processes and the time taken during the processes are evaluated and responded to by us. If it is determined that the author's work has been deliberately delayed, the relevant editor will be warned and, in the event of a recurrence, suspended.
- The author's complaints of ethical misconduct against the editorial team are reviewed by the editorial team and, if necessary, the journal owner and our publisher. If the editors are found to have committed ethical misconduct, the relevant editor will be suspended from duty.
- Other complaints of ethical misconduct by the author are handled within the COPE framework according to the Ethical Principles above.
- Authors can contact us for the steps to withdraw the manuscript and publish a correction article.
- You can contact us via Dergipark or via e-mail and phone on our contact page.
Ethical Oversight
If we suspect that a study that has been published or is in the process of publication has ethical problems, such as lack of ethics clearance etc., we take the following steps.
- We inform reviewers and field editors that we will investigate.
- We ask the author to provide the necessary information.
- In case the author gives a satisfactory answer, we apologize to him and continue the process.
- If the author does not respond, or if the response is not satisfactory, we inform him/her that we are stopping the process and notify the relevant institution.
- If the problem is solved as a result of communication with the institution, we continue the process, otherwise we report the situation to the higher institution and inform the reviewers.
Submission
- Our journal publishes only research articles. Studies such as book reviews, review articles, etc. are not accepted.
- The submitted studies should contribute to the expansion of the circle of scientific knowledge in accordance with our purpose of existence.
- The editor and the editorial board have the authority to reject directly the manuscripts that do not meet the 12 items “Conditions to be met by the manuscript to be submitted” stated on our Writing Rules page.
- Our journal publishes studies in Turkish and English.
- All authors of the submitted studies must be at least PhD students.
- An author can be listed as an author in only one article per year.
- At most one our faculty member's article can be published in one year.
- Papers produced from symposiums, etc., will not be accepted.
- In accordance with our policy of focusing on problem-solution oriented studies, taḥkîk studies will not be accepted.
Publication Process
Publication Period
- The journal operates on Continuous Publishing model. Under this model, where there are no fixed issues, authors can submit their work any day of the year. Accepted and completed articles are published independently without delay.
Citation and Reference Style
Similarity Rate Limit
- The similarity rate is not likely to exceed 15%, except in special circumstances.
Publication and Review Fees
- The Journal does not charge any fee to the authors for the article evaluation and publication process.
Copyright
- Copyrights of the published articles belong to their authors.
