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I have read and accept the Clarification Text of the law on the protection of personal data (KVKK).

I have read and accept the Acceptance Text of the law on the protection of personal data (KVKK).

I have read and approve the DergiPark Policy statement.

Personal Data Declaration Form

This clarification text has been issued by TÜBİTAK ULAKBİM with the title of data supervisor as per the article 10 of the Law No. 6698 on Protection of Personal Data and the Communiqué on Procedures and Principles to be observed for fulfilling the Clarification Liability.

The objective of this Clarification Test is to determine the terms for use of the personal data shared with our Institution by the members/visitors/users of the platform [scholars, authors, editors, referee groups, journal managers, researchers, students, citizens etc. (all referred as ‘’Relevant Person’’ collectively hereinafter) while operating the website and mobile application platform of www.dergipark.org.tr or processed by our Institution during the use of the Platform by the Relevant Person.

TÜBİTAK ULAKBİM provides storage in electronic media and editorial process management services for the peer-reviewed academic journals published in Turkey, supports sustainability of national academic journals in line with the standards and enhancing their international visibility, provides infrastructure without interfering in operation, management and content of these journals and supplies ‘’technical assistance’’ for use of the system within the scope of the DergiPark platform established in order to improve the quality of academic periodical publishing in Turkey in accordance with the standards, enhance visibility and use of national academic journals globally, ensure use of a system enabling management of the journals in electronic media at a frequent and advanced level and provide measurable clean data for TR Index and National Reference Index.

DergiPark enables management of the information flow among the authors, editors and referee groups, journal managers, page setup supervisors, end readers, readers and users as well as information sharing and quick access to the articles ready for publication.

Open access is making the scientific literature open for public free of charge through internet in an accessible, readable, saveable, duplicable, printable, scannable, indexable, referable manner that can be transferred to software as data and used for any lawful purpose without financial, legal and technical barriers. The main rationale of open access is to enhance the influence of the research by ensuring easy access to the results of scientific research. Thanks to open access, a research may easily make its study open for users throughout the globe online. By means of open access, the research results are used by more people and thus it encourages conducting new studies. TÜBİTAK ULAKBİM support the national Open Science studies conducted in Turkey via the DergiPark Project.

The below-mentioned personal data of the relevant persons directly collected from them orally, in writing or in electronic media as well as personal data collected by automatic or non-automatic methods from all public organizations of Republic of Turkey and all national and international organizations and institutions cooperated by TÜBİTAK ULAKBİM indirectly are electronically collected, processed and transferred. They are listed below in detail:

Name & Surname
Title
E-mail Addresses
Web Address
ORCID
Scientific and Technological Areas of Activity and Subject
Qualifications
Organization
Telephone
Address

Your personal data shared within the scope of the DergiPark service shall be recorded, saved, stored, classified for legal/scientific/financial requirements and reasons, updated and may be disclosed to real and legal persons in Turkey if needed and classified, reported, shared and processed by our Institution (in any language) with the title of Data Supervisor in order to perform the abovementioned establishment goals of DergiPark as ‘’the Data Supervisor must do it to satisfy its legal liabilities’’ ‘’without damaging fundamental rights and freedoms of the relevant person’’ and ‘’it is compulsory to process the data due to legitimate interests of the Data Supervisor’’ as per article 5 of LPPD and legal reasons specified in article 6 of the same law.

As the DergiPark service hosts not only national journals but also journals in different languages within the scope of the open access principle and provides service for relevant persons residing abroad, the personal data of the relevant persons in Turkey and abroad are shared with third persons abroad in a manner limited to the objectives specified herein on condition that the requirements of article 9 of the law are satisfied.

Your personal data shall be stored during the legal storage period or as needed for the processing purpose if no such period is stipulated and they shall be taken out of data flows of our Institution by deletion, disposal or anonymization (making personal data unidentifiable which cannot be related to a real person whose identity is identified or identifiable in any manner) when this period expires.

The relevant persons shall be informed on notices, announcements, warnings, information requests and advertisements regarding organizational processes and DergiPark through e-mail and telephone provided that they have given explicit consent.

You shall be entitled for the following regarding your personal data by applying to our Institution as per article 11 of LPPD.

a) Learning whether they have been processed or not;

b) Inquiring about them if they have been processed;

c) Learning the purpose of processing and whether they have been used for intended objectives;

d) Learning about 3rd persons to whom they have been transferred in Turkey and abroad;

e) Requesting for correction if they have been processed deficiently/inaccurately;

f) Requesting for deletion/disposal within the frame of the terms stipulated in article 7 of LPPD;

g) Requesting for notification of 3rd parties to whom they have been transferred on the acts taken as per the sub-paragraphs (e) and (f) above;

h) Objecting to occurrence of negative consequences due to analyses by automatic systems exclusively and

i) Claiming for compensation in case of your suffering losses due to unlawful processing.

Your rights specified herein shall be enforced as from the date of your reading and agreeing to this letter of consent.

EXPLICIT CONSENT TEXT FOR RELEVANT PERSONS (AUTHORS, EDITOR REFEREE GROUPS, JOURNAL MANAGERS, READERS ETC.) AS PER THE LEGISLATION ON PROTECTION OF PERSONAL DATA

I declare that I have obtained (on the date recorded by DergiPark), read, checked, assessed the clarification text, which can be accessed on the address, regarding the processing of my personal data by the Institution as per the Law No. 6698 on Protection of Personal Data (LPPD) and accepted the text by considering all those aforementioned and I give explicit consent for processing of my personal data, obtained and detailed by the methods specified in the clarification text with my free will, for the purposes and reasons indicated therein as per the provisions of LPPD and its sharing with both relevant persons of the DergiPark website and application platform (members, visitors, users, authors, editors, referee groups, journal managers, readers etc.) and third party real and legal persons and I also give consent for being notified on organisational processes as well as announcements, warnings, information requests and advertisements about DergiPark by using my contact details (e-mail, telephone etc.) provided that my right to claim for possible damages to me caused by fault or negligence of the Institution during execution of the provisions above is reserved.

DergiPark Policy

DergiPark Policy

Version: 1.0
Release Date: 05.05.2026

1. INTRODUCTION

This policy document sets forth the fundamental principles for the operation of the DergiPark platform, the responsibilities of the parties, and the technical, ethical, and administrative framework of the system.

1.1 Purpose of the DergiPark Policy

The DergiPark Policy has been prepared to define the fundamental principles, rules, and responsibilities applicable to academic journals, publishers, and users on the DergiPark platform. The Policy outlines the principles adopted by DergiPark regarding open access, licensing, data sharing, ethical publishing, user rights, terms of service (including journal submission and hosting), and digital preservation. The aim is to ensure that the system operates in a sustainable, transparent manner and in line with international academic publishing principles.

1.2 Scope of the DergiPark Policy

This policy is binding for all academic/peer-reviewed journals featured on or applying to the DergiPark platform, as well as the publishers, editorial teams, authors, reviewers, and all users of the infrastructure of these journals. All stakeholders agree and undertake to comply with the provisions of this policy document.

Additionally, this Policy Document is an annex and integral part of the DergiPark Participation Agreement.

2. DEFINITIONS AND ABBREVIATIONS

Definitions of some basic concepts mentioned in the document are provided below:

Open Access: Making scientific content available for free access without legal, technical, or financial barriers,

SPC (Scientific Publishing Coordinator): The person authorized by the publisher who, within the scope of DergiPark, undertakes the duties and responsibilities of the publisher together with the publisher, and assumes joint and several legal liability arising from the publication.

Crossref: As a membership organization that aims to improve scientific communication, supports open science, and is non-profit, an organization that creates a permanent and reusable scientific record by linking research objects together,

DergiPark Participation Agreement: The agreement between TÜBİTAK ULAKBİM and the journal publisher, which entered into force with an electronic signature,

Committee of DergiPark: The advisory group, comprising academics with experience in academic publishing, was established to evaluate the DergiPark system and administrative rules.

Service of DOI (Digital Object Identifier): The article identification service is provided free of charge to journals that meet certain criteria under the Crossref sponsor institution agreement,

Diamond Open Access: The model in which scientific content is published as open access without any fees being paid by authors or institutions,

ISSN (International Standard Serial Number): The international standard number used for periodicals,

User: the person who registers for the DergiPark system with an email account,

The Role of User: Defined roles for granting users access permissions to specific pages,

PDPL: Law No. 6698 on the Personal Data Protection,

Reader: A person who accesses academic content made available through the DergiPark platform as open access, who can read and download this content,

ORCID (Open Researcher and Contributor ID): The unique digital identifier used to correctly attribute the work of scientists and researchers,

ROR ID (Research Organization Registry ID): The unique institutional identification number that enables the global identification of research institutions,

TÜBİTAK: The Scientific and Technological Research Council of Türkiye,

ULAKBİM: National Academic Network and Information Center,

ULAKBİM Journal Systems (UJS): The system developed and continuously updated by TÜBİTAK ULAKBİM to conduct editorial processes in accordance with international academic publishing standards,

Publisher: The legal or natural person authorized to publish the journal,

Publication Model: The timing and order in which the journal publishes its content,

3. BASIC PRINCIPLES AND SERVICE STANDARDS

3.1 Basic Principles

All stakeholders of the DergiPark platform agree and undertake to comply with the following principles that apply to them:

3.1.1 Transparency: The journal should present basic information such as ISSN, publisher, article review process, fee policy, ethical rules, and contact information on its pages; TÜBİTAK ULAKBİM should present the Application and Hosting Rules in a clear, understandable, and accessible manner.

3.1.2 Compliance with Standards: The parties must comply with national and international academic publishing standards (metadata, DOIs, ORCID, ROR IDs, etc.).

3.1.3 Timeliness: Journals must publish in accordance with the publication model they present via the application form or journal management panel. DergiPark is responsible for ensuring the system remains up to date with developments in academic publishing.

3.1.4 Updating and Compatibility: Stakeholders should keep up with developments in digital publishing and adapt to new systems and standards.

3.1.5 Ethical Publishing: Stakeholders must comply with national and international standards regarding research and publication ethics.

3.1.6 Open Access: Journals featured on the DergiPark platform must make their scientific content publicly and freely accessible.

3.1.7 Personal Data Security and Privacy: The parties are obligated to protect users' personal data in accordance with applicable legislation, primarily the PDPL.

3.1.8 Accessibility and Sustainability: Published content should remain accessible over the long term and be preserved in accordance with digital archiving principles.

3.1.9 Impartiality: DergiPark is responsible for ensuring objectivity and impartiality in the evaluation of all applications within the scope of its services; journals are responsible for ensuring objectivity and impartiality in the selection of academic content.

3.1.10 Inclusiveness: DergiPark welcomes academic disciplines and institutional diversity. It is obligated to support the equal, inclusive, and fair representation of all stakeholders within the scope of the Diamond open access action plan.

3.2 Service Standards

DergiPark adopts the following support and approaches regarding the platform's operation:

3.2.1 Infrastructure and Accessibility: It aims to implement technical regulations to support the platform’s operation with a secure, accessible infrastructure.

3.2.2 Hosting Service: It aims to provide hosting opportunities for journals that meet the Application and Hosting Conditions, while any actions regarding non-compliant journals are taken within the framework of the DergiPark Participation Agreement.

3.2.3 Manuscript Process Management: It provides suitable workflows and technical tools to manage the processes from article acceptance to publication in journals.

3.2.4 System Updates: It aims to develop the system in line with electronic publishing standards and user needs.

3.2.5 Protection of Personal Data (PPD): It supports the confidentiality of the article evaluation process by implementing the necessary technical and administrative measures in compliance with the PDPL.

3.2.6 Support for Ethical Processes: Promotes compliance with ethical principles in editorial processes and provides supportive system tools.

3.2.7 Charges: Free service is provided to non-profit journals that adopt the diamond open access model.

3.2.8 Harvesting: It supports sharing open-access article metadata with national and international systems via established technical protocols.

3.2.9 Infrastructure Support for Indexing: It supports journals in meeting the technical infrastructure requirements for national and international indexing applications, but does not act as an intermediary in the application process.

3.2.10 Digital Archiving: It aims to provide a technical environment for the long-term digital archiving of journal content. All DergiPark data is stored in a secure digital archive system that is closed to user access and made available only when needed.

3.2.11 Training and Technical Support: DergiPark provides training, informational materials, and guidance documents to ensure the effective and correct use of the system by all stakeholders. It aims to respond to technical support requests received through the DergiPark Help Desk (DHD) to the extent possible. DergiPark does not interfere with the content or operation of journals.

3.2.12 Sustainability and Transparency: It aims to support the platform's sustainability by sharing system history and specific statistics.

4. RESPONSIBILITIES OF THE PARTIES

4.1 User

4.1.1 The User registers with the DergiPark system solely in their own name, using valid, verifiable contact information, and declares and guarantees the accuracy of the information they provide.

4.1.2 After registration, DergiPark automatically creates a profile page for each user. The accuracy and currency of profile information are the responsibility of the user.

4.1.3 Creating fake accounts, providing misleading information, or performing transactions using another person's personal data will result in legal and ethical liability for the User. In the event that such situations are detected, DergiPark shall not be held liable but reserves the right to suspend or delete the relevant account or report it to the necessary authorities.

4.1.4 After approving the information text regarding the protection of personal data under the PDPL, the explicit consent statement, and the DergiPark Policy Document through the system, the User begins using the DergiPark platform.

4.1.5 The user accesses the system with permissions appropriate to their defined role (author, editor, reviewer, SPC, etc.) and uses these permissions appropriately and responsibly.

4.1.6 Users must use DergiPark solely for scientific and academic purposes; they must not engage in advertising, objectionable content, misleading sharing, or other behavior that disturbs other users. Responsibility for such violations lies with the User, and DergiPark bears no responsibility. DergiPark may close the user account without warning in the event of such violations.

4.1.7 Upon commencing use of the DergiPark system, the user shall be deemed to have read, understood, and accepted all terms and obligations set forth in this policy. This document constitutes a binding agreement between the User and DergiPark.

4.2 Publisher

4.2.1 The Publisher/SPC, after completing the DergiPark Publisher Application and subsequent processes, is the party that signs the Participation Agreement and handles all official relations with the DergiPark platform.

4.2.2 The Publisher/SPC is responsible for providing all requested information on the publisher page created by DergiPark (website, email, phone, etc.) in full and accurate detail, and for keeping it up to date.

4.2.3 The Publisher and SPC are jointly and severally responsible for preventing ethical violations and applying the principles of transparent publishing.

4.2.4 The Publisher/SPC is obligated to respond to notifications regarding academic publishing sent by authors or DergiPark within fifteen (15) business days from the date of receipt of the notification. If no response is provided, DergiPark has the authority to close the journal to access.

4.3 Journal

4.3.1 The journal is obligated to accurately and timely present basic journal information, such as Purpose, Scope, Writing Guidelines, Ethical Principles, and Publication Policy, on pages required by DergiPark management. This obligation is fulfilled by the editor-in-chief or editor.

4.3.2 The journal may not include written, visual, or audio content unrelated to advertising or the scope of the journal's publication on its pages. In this context, it may not send such content to journal users using the DergiPark infrastructure.

4.3.3 The journal is responsible for entering rich metadata into the system completely and accurately, and ensuring that this information is consistent with the full-text content, to increase the visibility of published academic content at national and international levels.

4.3.4 The journal is obligated to publish in accordance with the publication model featured on its homepage.

4.3.5 The journal is responsible for ensuring that all team members involved in the academic and administrative publication process communicate with their counterparts in a neutral, open, respectful, and effective manner.

4.3.6 The journal is required to specify the licenses it prefers on the journal page as part of its open-access publication policy.

4.3.7 The use of digital preservation services is at the journal’s discretion.

4.3.8 The journal is obligated to adhere to ethical publishing principles on the DergiPark platform. This obligation is fulfilled by the Editor-in-Chief and the Editor. In this context, the Editor-in-Chief must follow national and international publishing regulations and ethical principles.

5. SCOPE AND TERMS OF SERVICE

5.1 Journal Submission Requirements

Journal submissions are made by the journal publisher through the scientific publishing coordinator. Detailed information regarding submission requirements can be found on the Journal Application Requirements page.

5.2 Journal Hosting Service and Terms and Conditions

Journals must comply with the DergiPark Policy Statement and Journal Hosting Terms and Conditions. Journals that do not comply with these terms and conditions may have their hosting service terminated by DergiPark.

5.3 Support through the Publication Process

5.3.1 Technical infrastructure is provided throughout the process from article submission to journal publication.

5.3.2 DOI services are provided to journals that meet the criteria announced on the DergiPark DOI Service page under the DergiPark Sponsorship Agreement.

5.3.3 DergiPark does not interfere with content review, article evaluation, and ethical decision-making processes.

5.4 User Support and Feedback

5.4.1 The DergiPark Help Desk provides support for system issues and usage. All complaints and correspondence should be submitted through the DergiPark Help Desk. There is no obligation to respond to requests submitted through any other channel regarding the use of the DergiPark platform.

5.4.2 Feedback is taken into account in system development processes.

5.4.3 The responsibility for communicating with users about complaints lies with the publisher and editor; DergiPark has no obligation to address such complaints.

5.5 Harvesting and Exporting

5.5.1 Open access article metadata is shared with national and international databases through specified technical protocols.

5.5.2 The rich metadata for published academic content is available in different formats via the export feature.

6. ETHICAL PRACTICES

DergiPark promotes compliance with international standards to ensure the sustainability of ethical publishing and expects all stakeholders to adhere to ethical principles:

6.1 Publication Ethics: National and international standards regarding research and publication ethics must be adhered to.

6.2 Ethical Responsibility: The journal is responsible for addressing any instances of plagiarism, data fabrication, conflicts of interest, and similar issues that may arise during the article review and publication process, and for taking the necessary action. TÜBİTAK ULAKBİM reserves the right to initiate legal proceedings should it be determined that the DergiPark platform has been used in violation of publication ethics.

6.3 Action in Case of Violation:

6.3.1 TÜBİTAK ULAKBİM reserves the right to immediately withdraw a journal where there are allegations of ethical misconduct, where there are suspicions that the journal is a predatory journal, or where it deems it necessary for administrative, financial, or legal reasons. Journals removed for these reasons cannot reapply.

6.3.2 TÜBİTAK ULAKBİM has the authority to refer users reported for alleged ethical violations to the TÜBİTAK Research and Publication Ethics Committee (RPEC).

7. POLICY MONITORING and UPDATES

7.1 Implementation Responsibility: All stakeholders are responsible for implementing this policy document. When necessary, the monitoring, auditing, and revision of the policy document are carried out by TÜBİTAK ULAKBİM with input from the DergiPark Committee.

7.2 Monitoring and Evaluation: The implementation level of DergiPark policies is monitored and evaluated at regular intervals. Feedback, user requests, regulatory changes, and developments in academic publishing are taken into account, and adjustments are made when deemed necessary.

7.3 Policy Updates: The policy document may be updated to reflect evolving needs. The updated policy document text is published on the DergiPark platform, and the effective date is specified.

7.4 Entry into Force: This policy document enters into force as of version 1.0, effective 2026-07-18. The provisions contained in this policy document shall not be applied retroactively; new decisions and regulations shall be binding on existing users going forward.